Procurement Supervisor

Job Purpose

The Procurement Supervisor leads the day-to-day Procurement function and ensures that sourcing and purchasing activities are completed in a structured, compliant, timely, and cost-effective manner.

The role applies GOVEX governance standards, maintains audit-ready records, manages supplier performance and procurement risks, and develops the Procurement team to meet service and performance expectations.

Key Responsibilities

A. Procurement Strategy & Governance

* Ensure compliance with approved procurement processes, controls, governance standards, delegated authorities, and approval thresholds.

* Review vendor selection, sourcing recommendations, bid comparisons, and pricing evaluations within authorized approval limits.

* Maintain complete, accurate, traceable, and audit-ready procurement documentation and records.

* Recommend improvements to procurement policies, procedures, controls, and service standards based on operational requirements and identified risks.

B. Sourcing, Vendor Management & Procurement Operations

* Oversee the end-to-end procurement cycle, from receipt and validation of Purchase Requisitions through sourcing, evaluation, approval, Purchase Order issuance, delivery coordination, and transaction closure.

* Manage supplier sourcing, accreditation, due diligence, onboarding, database maintenance, and performance monitoring.

* Coordinate supplier engagements and internal requirements to support accurate specifications, competitive pricing, acceptable quality, and timely delivery.

* Coordinate vendor agreement requirements, service levels, and commercial terms with Administration and other authorized stakeholders.

* Address delivery, quality, pricing, documentation, and supplier performance issues and escalate material concerns when required.

C. Cost Management & Financial Coordination

* Review and approve procurement transactions within delegated authority and ensure transactions comply with policies and approved budgets.

* Monitor procurement spending, price movements, purchasing patterns, and commitments.

* Support Finance and requesting departments in budget planning and forecasting.

* Identify cost-saving and cost-avoidance opportunities through competitive sourcing, negotiation, consolidation, supplier development, and demand planning.

* Validate commercial comparisons and total cost considerations before recommending an award or purchase decision.

D. Performance Reporting & Analytics

* Monitor procurement key performance indicators, including cycle time, savings, supplier performance, delivery compliance, documentation completeness, and service levels.

* Identify performance gaps, recurring bottlenecks, improvement opportunities, and operational risks and implement appropriate corrective actions.

* Ensure the timely and accurate submission of procurement trackers, reports, dashboards, aging summaries, and management updates.

* Provide data-driven insights and practical recommendations to support management decisions and operational planning.

E. Risk Management, Compliance & Collaboration

* Support internal and external audits, compliance reviews, corrective action plans, and documentation requests related to procurement activities.

* Identify supplier, pricing, contract, delivery, continuity, quality, and supply chain risks and implement or recommend mitigation plans.

* Collaborate with Finance, Warehouse and Logistics, Administration, Operations, and GOVEX stakeholders to align purchasing priorities, controls, budgets, delivery schedules, and audit requirements.

* Protect confidential company, supplier, pricing, and commercial information.

* Identify and disclose potential conflicts of interest.

F. Procurement Team Leadership

* Lead, coach, and develop Procurement personnel and promote accountability, responsiveness, integrity, and service excellence.

* Assign, prioritize, and monitor workloads based on urgency, operational impact, due dates, and available resources.

* Conduct regular performance reviews, coaching discussions, goal setting, and capability development activities.

* Ensure team compliance with procurement processes, documentation standards, turnaround times, and departmental key performance indicators.

* Provide coverage and escalation support for critical, urgent, or high-risk procurement requirements.

G. Other Responsibilities

* Perform other procurement-related duties as assigned.

* And any duties that may be assigned from time to time.

Qualifications

A. Minimum Qualifications

* Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Finance, or a related field.

* At least five (5) years of relevant experience in procurement, sourcing, supply chain, or purchasing, including supervisory or team-lead responsibilities.

* Demonstrated experience in supplier negotiations, commercial evaluation, contract coordination, and supplier relationship management.

* Proven experience managing procurement processes, budgets or spending data, controls, and performance metrics.

* Working knowledge of procurement governance, competitive sourcing, approval workflows, records management, and audit requirements.

B. Preferred Experience

* Experience in BPO, shared services, healthcare, pharmacy, logistics, or multi-site operations.

* Exposure to procurement systems, ERP platforms, e-procurement tools, or purchasing software.

* Experience supporting organizational growth, transformation, standardization, or process improvement initiatives.

* Professional procurement or supply chain certification, such as CIPS, CPSM, or CSCP, is an advantage.