Procurement Support

Company description:

FUJITSU LIMITED

Job description:

Position: Procurement Specialist

Team: Oceania Procurement

POSITION PURPOSE

We are seeking a detail-oriented and proactive Procurement Specialist. This role will support several special projects within the procurement operations (CoE) team, focusing on implementing process improvement initiatives, including overall end-to-end management of the Procurement Central Purchasing Card program and support for the procurement platform SAP Ariba.

The ideal candidate is organised, analytical, and capable of managing multiple procurement streams simultaneously.

KEY RESPONSIBILITIES

Procurement Operations & Governance

• Ensure compliance with Fujitsu procurement policies, delegated authority requirements, and ethical sourcing standards.
• Support procurement audit activities, controls testing, and compliance reporting.
• Maintain procurement master data including suppliers, catalogs, contracts, and purchasing information records.
• Support supplier risk management, due diligence, and onboarding processes.
• Assist with procurement process standardization and continuous improvement initiatives.
• Build strong relationships with business stakeholders to understand operational requirements.

Procurement Purchasing Card Management

• Manage the end-to-end Procurement central PCard Program. Manage statement reconciliation and payment process and ensure compliance with procurement and financial policies.
• Review exceptions, policy breaches, and investigate non-compliant transactions.
• Provide reporting, spend analysis, and recommendations to optimize program performance.
• Drive continuous improvement initiatives to enhance governance and user experience.

SAP Ariba Support

• Deliver training and provide Level 1 support for SAP Ariba. Support purchase requisition, purchase order, approval workflow, catalog, contract, and supplier-related issues.
• Support supplier enablement activities and SAP Business Network onboarding.
• Coordinate incident resolution with IT, SAP support teams, vendors, and business stakeholders.
• Maintain process documentation, knowledge articles, and user guidance materials.
• Escalate complex issues and coordinate timely resolution across functional teams.

Other function support tasks

• Support other Procurement CoE operations & governance activities

SKILLS/ KNOWLEDGE/ EXPERIENCE

The ideal candidate will possess the following skills, experience and qualifications:

• Proven experience (2+ years) in a similar administrative or procurement support role
• Knowledge of procurement governance, compliance, and supplier management practices.
• Knowledge of the Procurement Source to Contract process.
• Ability to analyse transaction data, identify trends, exceptions and improvement opportunities, and prepare clear reporting for business stakeholders.
• Ability to document, present options and recommendations to support decision making
• Ability to manage competing priorities and work independently
• Excellent written & verbal communication skills
• Strong stakeholder management, influencing and negotiation skills
• Analytical and curious mindset to challenge existing way of working
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with SAP tools (SAP ECC, S4 Hana, Ariba) (preferred but not required).