Procurement (Third Party Payroll Contractual)

Job Title: Procurement Executive (Contractual Third-Party Payroll)

Location: Taloja, Navi Mumbai (Looking for nearby areas)
Department: Sourcing & Procurement
Working Days: 6 Days a Week
Employment Type: Contractual (Third-Party Payroll)

Job Purpose:

To support the procurement team in end-to-end sourcing and purchase activities including RFQ, negotiation, PO processing, payment follow-up, delivery coordination, and import shipment scheduling while ensuring compliance and timely execution.

Key Responsibilities:

RFQ & Negotiation :
Issue RFQs to vendors, collate and compare quotations.
Lead negotiations to ensure best pricing, payment terms, and commercial conditions.
Maintain quotation records for reference and audits.
PR to PO Process:
Convert approved purchase requisitions into POs in ERP/SAP.
Share PO with vendors and ensure acknowledgement.
Track and follow up on order status and deliveries.
Delivery & Import Coordination:
Follow up with vendors for on-time delivery of materials.
Coordinate import shipments, documentation, and scheduling with freight forwarders/customs agents.
Escalate delays to the concerned stakeholders in advance.
Payment & Compliance Follow-up:
Liaise with accounts team to track vendor payments and resolve issues.
Ensure vendor invoices are submitted with proper documentation and GST compliance.
Coordinate with vendors for corrections, debit notes, and statutory compliance where needed.
Vendor & Document Management:
Maintain accurate and up-to-date records of POs, invoices, and communications.
Track and report vendor performance metrics like on-time delivery and responsiveness.
Assist in audits and documentation compliance.
Qualifications & Experience:
Graduate (Commerce / Engineering / Supply Chain preferred)
3 to 5 years of experience in procurement/commercial/logistics functions
Familiarity with SAP or other ERP systems preferred
Understanding of GST documentation and basic import procedures
Key Skills:
Strong follow-up and coordination skills
Basic knowledge of procurement and logistics processes
Vendor management and negotiation
Communication and teamwork
Working knowledge of Excel, email, and ERP tools