Procurement/Admin Assistant Casual

Procurement/General Service Staff (Casual) will serve as a support staff in the field. Main task will include general day to day administrative functions, procurement of products and services, including sourcing of suppliers, preparation of purchase orders, manage inventory, among others.

Essential Responsibilities I. Procurement

• Sourcing of suppliers, contractors and tabulation of quotations.
• Review and analyze product and services to be purchased.
• Preparation of Purchase Order (PO) and ensure delivery of items purchased.
• Ensure goods received are not damaged and in accordance with the PO.
• Follow and enforce the organization’s procurement policies and procedures
• Manage inventories and maintain accurate purchase and pricing records.
• Maintain and update supplier database.
• Maintain good supplier relations and negotiate contracts.
• Other tasks that maybe assigned from time to time by the Procurement Manager

II. General Services

• General Affairs Task
• Manage day to day admin related activities (Bills Payment, Rentals, Maintenance of Equipment and Facilities.
• Provide administrative support to ensure efficient operation of the office.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Follow and comply tasks assigned by the HR & GSU Manager

Qualifications

• Must be a graduate of any Internet Technology, Information System, Computer Science, Computer Engineering, Computer Programming (or other related courses)
• Preferably with three (3) years of relevant experience
• Proficient in MS Office (Word, Excel, PowerPoint), Google Sheets, Docs etc. and other related software
• With comprehensive background/knowledge in IT/Programming
• Knowledgeable in hardware troubleshooting is an advantage
• Shows attention to details and with high level of accuracy
• Good oral and written communication skills
• Good interpersonal skills and ability to work with a team