Stichting SPARK

<ul>
<li>Position:Procurement/Admin Officer</li>
<li>Location:Rabat, Morocco</li>
<li>Application Deadline:20th October 2026</li>
<li>Start date:ASAP</li>
<li>Duration:12 months with possible extension</li>
<li>Position type:Full-time</li>
</ul>
About SPARK
SPARK is an international non-governmental organization dedicated to creating opportunities for young people in fragile and conflict-affected contexts through entrepreneurship development and higher education. By strengthening local ecosystems, supporting entrepreneurs, and building institutional capacities, SPARK contributes to inclusive economic growth and sustainable employment.
Procurement/Admin Officer
The Procurement/Admin Officer is responsible for the day-to-day procurement, administration and logistics support for SPARK’s FEMFOCUS programme in MOROCCO. The role ensures that procurement and administrative processes are carried out on time, properly documented and in line with SPARK procedures and applicable donor requirements.
The position is based in Rabat and reports to the Regional Operations &amp; Admin Manager. The Procurement/Admin Officer works closely with programme, finance and other support staff and with suppliers and service providers.
Main Tasks and Responsibilities:
The responsibilities and tasks include, but are not limited to:
Procurement and Administration
<ul>
<li>Carry out day-to-day procurement processes in line with SPARK procedures, programme requirements and applicable donor rules;</li>
<li>Support colleagues to prepare purchase requests, specifications and other information needed to start procurement processes;</li>
<li>Request and collect quotations, prepare comparison and procurement documentation, and support tender processes according to applicable thresholds;</li>
<li>Communicate with suppliers and service providers on quotations, clarifications, delivery arrangements and required documentation;</li>
<li>Prepare purchase orders, service agreements and other procurement documents for review and approval by the appropriate responsible staff;</li>
<li>Follow up delivery of goods and services and ensure receipt, acceptance and supporting documents are complete.</li>
<li>Maintain complete and organised procurement files, including requests, approvals, quotations, evaluations, contracts or purchase orders, delivery documents and other supporting records;</li>
<li>Ensure procurement processes and documentation comply with SPARK procedures and applicable donor requirements, and raise significant issues to the Regional Operations &amp; Admin Manager;</li>
<li>Prepare and submit complete procurement documentation to Finance for payment verification and processing;</li>
</ul>
Administration, Office and Assets
<ul>
<li>Support the day-to-day administration of the SPARK office in MOROCCO and follow up office services and operational needs;</li>
<li>Support the administration and follow-up of office contracts and service providers, including rent, utilities, internet, maintenance, insurance and other regular services;</li>
<li>Maintain accurate asset and inventory records and support tagging, handover, physical checks and disposal processes in line with SPARK procedures;</li>
<li>Maintain organised administrative records and filing systems and ensure documents are complete and accessible;</li>
<li>Follow up practical office maintenance and service issues and coordinate with relevant suppliers or service providers;</li>
<li>Support the Regional Operations &amp; Admin Manager with information and documentation needed for operational planning and follow-up.</li>
</ul>
Travel, Events and Logistics
<ul>
<li>Arrange staff and programme travel logistics, including accommodation, local transport and other practical arrangements as requested;</li>
<li>Support the logistical organisation of programme events, workshops, trainings and meetings, including venues, materials, equipment and service providers;</li>
<li>Coordinate practical logistics with the Driver/Logistics support function and other relevant colleagues;</li>
<li>Ensure travel and event-related procurement and administrative documentation is complete and properly filed;</li>
<li>Support other practical logistics and administrative tasks required for programme implementation.</li>
</ul>
Coordination and Support
<ul>
<li>Coordinate closely with the Regional Operations &amp; Admin Manager on procurement priorities, office needs and operational issues;</li>
<li>Coordinate with Finance on payment documentation while maintaining the separation between procurement and financial approval functions;</li>
<li>Support programme colleagues with practical procurement, administration and logistics needs in line with established procedures;</li>
<li>Monitor supplier and service-provider follow-up and raise recurring performance or delivery issues to the Regional Operations &amp; Admin Manager;</li>
<li>Use agreed templates, filing systems and procedures consistently.</li>
</ul>
Requirements and Skills
<ul>
<li>Bachelor’s degree in Business Administration, Procurement, Supply Chain, Logistics, Management or another relevant field;</li>
<li>Minimum 4 years of relevant professional experience in procurement, administration, logistics or office operations;</li>
<li>Practical experience carrying out procurement processes, including quotations, supplier communication, procurement documentation and purchase orders or service contracts;</li>
<li>Experience with office administration, logistics, travel arrangements, assets and/or event support;</li>
<li>Experience maintaining complete procurement and administrative files and working with approval and documentation requirements;</li>
<li>Experience working with an NGO, international organisation or donor-funded programme is an asset;</li>
<li>Good understanding of transparent and competitive procurement practices and basic compliance requirements;</li>
<li>Strong organisational skills and ability to manage several requests, suppliers and deadlines at the same time;</li>
<li>Good attention to detail and ability to maintain accurate records and documentation;</li>
<li>Good communication and interpersonal skills and ability to work with suppliers, service providers and colleagues;</li>
<li>Good computer skills, including Microsoft Office;</li>
<li>Professional proficiency in Arabic and French is required;</li>
<li>Professional working proficiency in English is required;</li>
<li>High standards of integrity, confidentiality and responsible handling of procurement and administrative information;</li>
<li>Ability to work independently on assigned tasks while coordinating closely with the Regional Operations &amp; Admin Manager and wider programme team;</li>
</ul>
SPARK Offers
<ul>
<li>A remuneration based on SPARK’s function grid and relevant experience;</li>
<li>Training and professional development opportunities;</li>
<li>Full-time employment contract, subject to applicable local conditions and programme funding;</li>
<li>A challenging and responsible position in an international working environment;</li>
</ul>
How to apply?
Interested candidates are invited to submit the following documents (in English &amp; French):
<ul>
<li>A cover letter outlining their motivation and demonstrating how their qualifications and experience meet the requirements of the position.</li>
<li>An up-to-date Curriculum Vitae (CV), including the contact details of at least three professional references.</li>
</ul>
Applications must be submitted no later than 20th October 2026 through <a href="https://vacancy.spark-online.org/Tab1/LoadProfile/713" rel="nofollow noopener" target="_blank">https://vacancy.spark-online.org/Tab1/LoadProfile/713</a> .
Applications will be reviewed on a rolling basis. As interviews may take place before the closing date, early applications are strongly encouraged.
SPARK is an equal opportunity employer committed to diversity, equity, and inclusion. We encourage qualified women, persons with disabilities, and candidates from diverse backgrounds to apply. Recruitment and selection are conducted in accordance with SPARK’s safeguarding, integrity, and equal opportunity policies.
If you have not received a reply, we regret to inform you that we have continued with other candidates.
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Procurement/Admin Officer

Procurement/Admin Officer

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