Product Development Coordinator

Club Kuma is looking for an organized and detail-oriented Product Development Coordinator to support the development of new beauty projects, from initial brief through sampling, approvals, and handoff to production. This is an entry-level to junior role with opportunity to grow into a Project Manager. You’ll work closely with Sales, Project Managers, our Creative and Technical teams, and vendors to keep new projects moving from concept to production-ready.

What You’ll Do

• Support Sales and Project Managers on new projects by gathering client requirements, organizing project briefs, and preparing internal kickoff documentation.
• Coordinate with domestic and international vendors on sourcing new components, requesting quotes (RFQs), and tracking development samples and prototypes.
• Track sample and prototype rounds, including revisions, client feedback, and approvals.
• Partner with Creative and Technical teams to communicate design specs, artwork, and decoration requirements to vendors.
• Prepare and maintain development documents such as timelines, status updates, meeting recaps, costing comparisons, and spec sheets.
• Help compile and organize quotes and cost breakdowns to support pricing and client proposals.
• Enter and maintain accurate project information in Netsuite, spreadsheets, and shared trackers.
• Prepare samples for client presentations and coordinate shipping of samples to clients and internal teams.
• Ensure complete, accurate project details (approved specs, artwork, standards) are documented for a smooth handoff to production.
• Maintain organized file structures, project folders, and documentation.
• Identify development delays, feasibility concerns, or open questions and flag them promptly.
• Support general project workflow improvements as you learn and grow in the role.

What You Bring

• 1-2 years of experience in product development or a related role (beauty or consumer product development experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills: clear, proactive, and reliable.
• Comfortable working with vendors, clients, and internal teams in a fast-paced environment.
• Interest in packaging design, materials, and how products come to life; a good eye for detail in specs and artwork.
• Proficient with Microsoft Suite and Excel; experience with Netsuite is a plus (training available).
• Curious, eager to learn, and excited about eventually growing into a Project Manager role.
• Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple projects at different stages.

Why You’ll Love Working at Club Kuma

• Help bring innovative, design-forward packaging and turnkey projects to life for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small, collaborative, fast-growing company where your work has visible impact.
• Growth opportunity as the company scales.

Additional Information

• The Product Development Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $30-35 an hour, based on experience.

All your information will be kept confidential according to EEO guidelines.