Production Admin Assistant

Job Title: Production Administration Assistant (Australian Client)

About the Role

We are looking for a highly organized and proactive Production Administration Assistant to provide remote administrative support to one of our Australian clients. This role plays a vital part in ensuring the smooth coordination of production and operational activities by managing job documentation, coordinating schedules, maintaining accurate records, and supporting communication between internal teams and customers.

The ideal candidate is detail-oriented, has excellent organizational skills, and thrives in a fast-paced environment where accuracy and efficiency are essential.

Key Responsibilities

Production Administration

· Provide administrative support to the Production and Operations teams.

· Create and maintain production job records, work orders, and related documentation.

· Monitor production schedules and assist in coordinating workflow.

· Ensure all production documentation is complete, accurate, and up to date.

· Update job statuses and maintain production tracking systems.

Customer & Order Coordination

· Process customer orders and verify order details.

· Coordinate production requirements with internal teams.

· Respond to customer enquiries regarding order status and delivery schedules.

· Communicate professionally with customers regarding project updates.

· Escalate issues that may affect production timelines or customer expectations.

Inventory & Purchasing Support

· Assist in monitoring inventory levels and maintaining inventory records.

· Prepare and track purchase orders as required.

· Coordinate with suppliers regarding deliveries and outstanding orders.

· Maintain supplier and purchasing documentation.

Administration & Documentation

· Maintain organized electronic filing systems for production records.

· Prepare reports on production progress, work orders, and operational activities.

· Ensure data accuracy across production and operational systems.

· Assist with document control and record management.

· Support continuous improvement initiatives by identifying opportunities to improve administrative processes.

Team Support

· Work closely with the Production, Sales, and Finance teams to ensure efficient workflow.

· Assist with scheduling meetings and coordinating production-related activities.

· Provide general administrative support to Management as required.

· Perform other duties assigned by Management.

Qualifications

· Bachelor's degree Mechanical Engineering, Industrial Engineering, Operations Management, Logistics, or a related field is preferred.

· At least 4 years of experience in Production Administration, Operations Support, Administrative Support, or a similar role.

· Experience in the manufacturing, engineering, fabrication, construction, or industrial sectors is highly desirable.

· Experience supporting Australian or international clients is an advantage.

Skills & Experience

· Excellent organizational and administrative skills.

· High attention to detail with strong data entry accuracy.

· Strong written and verbal English communication skills.

· Excellent time management and ability to prioritize multiple tasks.

· Ability to work effectively in a fast-paced environment.

· Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

· Experience using ERP, CRM, production planning, or inventory management systems is an advantage.

· Strong problem-solving and coordination skills.

· Self-motivated and able to work independently in a remote environment.

Why Join Us?

· Competitive salary and benefits

· Work directly with an Australian client

· Collaborative and supportive team environment

· Opportunities for career growth and professional development

· Exposure to international manufacturing and production operations

Apply Now

If you are a highly organized professional with experience in production administration or operations support and are looking to work with an Australian client, we'd love to hear from you. Join our team and help drive efficient production and operational processes in a dynamic international environment. Send your CV to [email protected] with the Subject Line: Application – Production Admin Assistant – (Your Name)