Production Admin Assistant

Job Responsibilities

• Assist the Prod. Exec and Prod. Supervisors in coordinating and monitoring daily production activities to ensure smooth and efficient operations.
• Monitor daily production performance, including production output, production schedules, machine utilization, labour productivity, production efficiency, and achievement of planned targets.
• Prepare, update, and maintain daily, weekly, and monthly production reports, including production output, efficiency, downtime, rejection, rework, material wastage, manpower, and other relevant production performance data.
• Monitor Work-in-Progress (WIP) and Production Orders to ensure production progress is properly tracked and completed orders are fulfilled according to the production schedule and delivery requirements.
• Assist in monitoring production losses, including rejection, material wastage, rework, downtime, and inventory variances, and highlight significant issues to the Production Manager or relevant department for corrective action.
• Ensure production records, production reports, checklists, and other operational documents are accurately completed, properly maintained, and submitted within the required timeline.
• Verify completed Production Orders and supporting production records for accuracy before submitting them for system updating and closure.
• Assist with production-related system transactions and data entry, including Production Orders, production quantities, material usage, WIP, rejection, and other relevant production information.
• Coordinate with QA/QC, Maintenance, Engineering, Planning, Warehouse, Tooling, and other supporting departments regarding production issues, machine downtime, material availability, quality concerns, and production requirements.
• Assist in monitoring machine downtime and production interruptions and follow up with the relevant departments to ensure timely resolution and minimize production delays.
• Support the Production Manager and Production Supervisors in monitoring manpower allocation, attendance, overtime, labour utilization, and productivity to ensure effective utilization of production resources.
• Assist in compiling and analysing production data to identify trends, production bottlenecks, inefficiencies, and areas for improvement.
• Support continuous improvement activities, productivity enhancement initiatives, cost reduction programmes, and quality improvement projects within the Production Department.
• Assist in preparing information and supporting documents for investigations relating to customer complaints, product quality issues, production losses, internal non-conformities, and other production-related incidents.
• Assist in maintaining, reviewing, and updating production-related documents and records in accordance with the Company's procedures and ISO 9001:2015 Quality Management System requirements.
• Support internal and external audits by preparing and providing the required production records, reports, documents, and supporting information.
• Participate in ISO 9001:2015 Internal Auditor activities when assigned by Management.
• Maintain proper filing and record control of production documents, reports, forms, and other departmental records to ensure information is readily available and traceable.
• Follow up on outstanding production-related actions and provide timely updates to the Production Manager and relevant departments.
• Ensure all production administrative activities are carried out accurately, efficiently, and within the required timeline.
• Perform any other duties and responsibilities assigned by the Production Manager or Management from time to time.