Production Admin

JOB DESCRIPTION – PRODUCTION ADMIN1. Production Document Management

• Prepare, organize, and update all production-related documents.
• Ensure all Production Orders / Job Orders are received and recorded correctly.
• Maintain production records according to each project/job.
• Ensure all documents used by the Production Department are the latest versions.
• File and store documents systematically for easy reference and audit purposes.

2. Production Records & Data

• Enter daily production data into Excel / the company system.
• Update the status of each job according to production progress.
• Record quantities that are completed, in progress, and pending.
• Ensure all data entered is accurate and complete.
• Prepare daily, weekly, or monthly production reports when required.

3. Follow-up with Production

• Communicate with Production Supervisors / Operators to obtain the latest status of each job.
• Follow up on jobs that are incomplete or delayed.
• Inform the relevant parties of any changes in schedule or production issues.
• Ensure every department provides updates within the required timeline.

4. Interdepartmental Coordination

Communicate and coordinate with departments such as:

• Sales
• Designer
• Printing
• Cutting
• Sewing
• QC
• Packing
• Store
• Delivery

Responsibilities include:

• Ensure job information is properly communicated to the relevant departments.
• Assist in coordinating the movement of jobs from one department to the next.
• Ensure no job is overlooked or left without a clear status.

5. Job Timeline Monitoring

• Assist in preparing and updating the production timeline.
• Monitor the start date and completion date of each job.
• Identify jobs that are approaching or have exceeded their due dates.
• Follow up with the relevant departments if delays occur.
• Provide updates to the Production Manager / Management.

6. Quantity Management

• Verify order quantities against the Production Order.
• Record quantities received, processed, and completed.
• Assist in checking quantity discrepancies in cases of shortages or excess.
• Coordinate with Production / Store / QC if there are any quantity-related issues.

7. QC & Reject Records

• Record the quantity of rejected items or items requiring rework.
• Obtain information from QC regarding the status of rejected items.
• Update reject and rework records.
• Follow up with Production regarding items that need to be repaired or reproduced.
• Ensure rework status is continuously updated until completion.

8. Report Preparation

Prepare reports such as:

• Daily Production Report
• Production Status Report
• Job Progress Report
• Outstanding Job Report
• Completed Job Report
• Reject / Rework Report
• Quantity Report
• Department Progress Report

9. Communication Management

• Respond to enquiries regarding production status.
• Communicate instructions and information from Management to the relevant departments.
• Ensure smooth communication between the office and Production Department.
• Assist in resolving administrative issues related to production.

10. Other Support Duties

• Assist the Production Manager / Supervisor with administrative matters.
• Assist in preparing documents or reports when required.
• Assist in reviewing production data and records.
• Perform other duties related to Production Administration from time to time.

REQUIRED SKILLS

• Proficient in Microsoft Excel / Google Sheets.
• Good data management and filing skills.
• Detail-oriented in entering and reviewing data.
• Good communication skills.
• Able to follow up effectively with multiple departments.
• Able to manage multiple tasks at the same time.
• Able to organize tasks according to priorities and deadlines.
• Responsible and committed to following up on every task until completion.

KPI / KEY PERFORMANCE INDICATORS

• Accuracy of production data and records.
• Accuracy of production status and timelines.
• Speed and effectiveness of follow-up with departments.
• Accuracy and timeliness of daily / weekly / monthly reports.
• No jobs are missed or left without proper records or follow-up.
• All production documents are completely and systematically maintained.
• Production information is communicated accurately and on time to the relevant parties.

职位类型：全职

薪资： RM2,500.00至RM3,500.00（每月 ）

Work Location: 现场办公