Production & Procurement Assistant

Job Overview

We’re looking for an organised, proactive and flexible Production & Procurement Assistant to join our Group Production team. This is a varied, hands-on role supporting our Production Control and Procurement teams with a mix of administrative, systems-based and practical tasks.

From processing files and raising purchase orders to managing samples, checking advance copies and keeping records up to date, you’ll play an important part in helping our teams run smoothly. You’ll need excellent attention to detail, good organisational skills and a positive, can-do attitude, with the ability to adapt to changing priorities and support colleagues wherever needed.

If you enjoy variety, working as part of a busy team and getting stuck into different tasks, we’d love to hear from you!

Key Duties

Production & Systems Support

• Support Production Control with general administrative and operational tasks to help maintain efficient workflows and meet departmental deadlines.
• Assist with updating, maintaining and checking production records, trackers and internal systems to ensure information remains accurate and up to date.
• Help identify and resolve discrepancies in documentation, system information and product records, escalating issues where necessary.
• Process, upload and check files against publishing specifications on the internal system, ensuring information is accurate, complete and correctly recorded.
• Receive, unpack and sort incoming parcels, ensuring deliveries are checked and passed promptly to the correct team members.
• Support the checking, labelling, logging and circulation of advance copies, ensuring copies reach the relevant colleagues and are handled appropriately.
• Maintain the advance copy library, ensuring items are clearly labelled, accurately logged and stored in an organised manner.
• Log product samples in the Sales Tracker, ensuring records are complete and kept up to date.
• Assist with the organisation, tracking and distribution of product samples and other materials required by internal teams.

Procurement Support

• Assist the Procurement Team with raising purchase orders, ensuring order details are accurate and align with approved product specifications, quantities and costs.
• Support the maintenance and updating of purchase order information, supplier records and associated documentation.
• Support the processing of purchase order (PO) revisions, ensuring changes are recorded accurately and communicated to the relevant teams and suppliers where required.
• Assist with general procurement administration, including collating information, maintaining trackers and supporting the team with day-to-day purchasing activities.
• Help ensure relevant documentation and information are available to support the timely placement and processing of purchase orders.

Key experience and skills

• Experience using Adobe Acrobat Pro and Adobe In Design
• Organised with good attention to detail
• IT skills - proficient in outlook, excel and word
• Proactive and self-motivated with a positive can-do attitude
• Good communication skills (written and verbal)
• Initiative, honesty, and integrity
• A Team Player

Benefits:

• Casual dress
• Discounted or free food
• Employee discount
• Free fitness classes

Application question(s):

• Do you have experience using Adobe In Design?

Work Location: In person