Production & Purchasing Admin

We are looking for a Production & Purchasing Admin to support our daily production operations, material purchasing, supplier coordination, and production tracking.

This role is suitable for someone who is organized, detail-oriented, proactive, and comfortable following up with multiple people to make sure production stays on schedule.

RESPONSIBILITIES

• Manage and update daily production data and production progress.
• Monitor production schedules, deadlines, and pending tasks.
• Coordinate with production teams regarding materials, components, and production requirements.
• Prepare and manage purchase requests and purchase orders.
• Source and purchase fabrics, accessories, hardware, packaging, and other production materials.
• Communicate and follow up with suppliers regarding pricing, availability, lead time, and delivery.
• Compare quotations and maintain purchasing records.
• Monitor incoming materials and ensure quantities match purchase orders.
• Maintain accurate records of material stock, purchases, and production usage.
• Follow up on delayed materials or production issues.
• Prepare regular production and purchasing reports for management.
• Coordinate closely with Production, Warehouse, QC, Finance, and Management.

REQUIREMENTS

• Minimum 1–2 years of experience in administration, purchasing, production, inventory, or a related role.
• Experience in garment, fashion, manufacturing, or production environments is preferred.
• Strong administrative and organizational skills.
• Comfortable working with Excel / Google Sheets.
• Able to manage multiple tasks and deadlines at the same time.
• Detail-oriented and accurate with numbers and documentation.
• Good communication and follow-up skills.
• Able to work independently and take initiative.
• Comfortable communicating with suppliers and negotiating basic pricing and lead times.
• Able to work in a fast-paced production environment.

WE’RE LOOKING FOR SOMEONE WHO

• Does not wait to be reminded before following up.
• Notices when something is delayed or missing and takes action.
• Keeps records organized and easy to trace.
• Can communicate clearly with both production teams and suppliers.
• Understands that production deadlines depend heavily on good purchasing and administration.