Production Assistant Associate

Job Title

Production Associate

Job Summary

Production associate provides administrative and coordination support for company associate management, material requisition, and documentation processes. The role is responsible for maintaining accurate records, preparing and tracking job-related documents, coordinating with company associates and internal departments, and ensuring compliance with company procedures. The position plays a key role in supporting efficient sourcing operations, timely documentation, and accurate invoice processing.

Key Responsibilities

1. Company associate Coordination

• Support the coordination and monitoring of company associate work progress, ensuring job orders, material requests, and supporting documentation are properly recorded and submitted on schedule.
• Liaise with company associates, project teams, and internal departments to communicate updates, documentation requirements, and project-related information.
• Maintain company associate performance records and assist in preparing periodic reports for management review.
• Escalate documentation discrepancies or operational issues to the supervisor when necessary.

2. Documentation & Compliance

• Prepare, record, and track company associate Job Orders (JOs), Delivery Orders (DOs), and other related documents.
• Verify supporting documents and assist in compiling and summarizing company associate invoices for review and payment processing.
• Ensure agreements, job orders, delivery orders, invoices, and related records are complete, accurate, and properly filed in accordance with company policies and audit requirements.
• Support continuous improvement by identifying documentation or process gaps and assisting in implementing administrative improvements.

3. Material & Internal Coordination

• Prepare and follow up on material requisition forms to ensure timely submission and availability of materials for project execution.
• Coordinate with Project, Procurement, Warehouse, and Finance departments regarding material requests, documentation, and company associate-related matters.
• Assist in resolving routine documentation or material-related issues through effective communication with relevant stakeholders.
• Maintain and update company associate databases, material records, and departmental documentation.
• Schedule meetings, prepare meeting documentation when required, and provide general administrative support to ensure efficient departmental operations.

Qualifications

• Diploma or equivalent qualification in Business Administration, Supply Chain Management, Procurement, or a related field.
• Minimum 1–2 years of experience.
• Fresh graduates with relevant internship experience are encouraged to apply.

Work Location: In person

Pay: RM2,300.00 - RM2,800.00 per month

Work Location: In person