Production Clerk

RESPONSIBILITIES:

1. Support the Production Department in daily administrative and coordination activities to ensure smooth production operations.
2. Maintain accurate production records, documentation and reports for monitoring and reference purposes.
3. Assist in production planning, scheduling updates and tracking of production progress.
4. Ensure proper coordination of materials, documents and information between Production, Warehouse, Purchasing, Quality and other related departments.
5. Monitor inventory status and assist i maintaining sufficient availability of raw materials and finished goods.
6. Ensure production documents, labels and records are prepared accurately and according to production requirements.
7. Provide administrative support to Production Management and assist in improving production workflow and documentation processes.
8. Maintain proper filing and record control in accordance with company procedures and requirements.
9. Support daily production activities by identifying and reporting any documentation, material or operational issues.
10. Perform other duties and responsibilities assigned by Management from time to time.

JOB DESCRIPTION:

• Maintain, update and organize all production-related documentation, records and reports accurately.
• Perform data entry for production activities and prepare daily, weekly and monthly production reports.
• Assist in preparing, updating and monitoring production schedules to ensure orders are completed according to requirements.
• Monitor and track inventory levels of raw materials, work-in-progress (WIP) and finished goods.
• Record and maintain accurate information on material usage, production output, rejects and inventory transactions.
• Coordinate the movement of raw materials, components and finished products between Production, Warehouse, Quality and other departments.
• Communicate effectively with the Warehouse. Purchasing, Quality and Production teams to ensure smooth daily operations.
• Prepare, verify and print production documents, job orders, work orders, product labels and other production-related documentation according to requirements.
• Ensure all production records and documents are complete, accurate, properly files and maintained according to company procedures.
• Assist in monitoring production progress and report any delays, shortages or discrepancies to Production Management.
• Provide administrative and clerical support to the Production Department, including filing, document preparation, record maintenance and general coordination tasks.
• Assist in preparing production reports, meeting materials and other documents required by Management.
• Support the Production Department in improving documentation processes, workflow efficiency and operational coordination.
• Perform any other duties and responsibilities assigned by Management from time to time.

JOB REQUIREMENTS:

• Possess at least SPM, Certificate, Diploma or equivalent qualification.
• Candidates with experience in a manufacturing environment will have ad added advantage.
• Able to communicate fluently in Mandarin (spoken & written) is required.
• Proficient in Microsoft Office applications, particularly in Microsoft Excel and Word.
• Basic computer literacy with accurate data entry and record -keeping skills.
• Basic understanding of production processes, inventory control and manufacturing documentation is an added advantage.
• Strong organizational, planning and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Good attention to details and accuracy when handling production records, reports and documentation.
• Good communication and interpersonal skills with the ability to coordinate effectively with different departments.
• Able to work independently with minimal supervision while also working collaboratively as part of a team.
• Willing to learn, adaptable and able to work in a fast-paced manufacturing environment.
• Responsible, disciplined and committed to maintaining accuracy, efficiency and company standards.

Benefits:

• Attendance Allowance
• Medical Benefits
• Uniform
• Lunch Meal