Production Coordinator

Overview

The Production & CRM Manager is responsible for maintaining accurate CRM records, overseeing production coordination, and ensuring efficient communication between project managers, contractors, HR, and management. The primary goal is to keep all projects moving forward, eliminate inefficiencies, and ensure accurate job and payment records.

Key Job Duties & Responsibilities

1. CRM Management & Accuracy

Ensure 100% of sold jobs are entered into the CRM accurately and on time.

Verify all job details, contract amounts, project statuses, and financial figures.

Maintain up-to-date records and ensure all projects are properly documented.

Identify and correct errors, missing information, and inefficiencies.

2. Production & Project Manager Coordination

Maintain direct communication with all project managers to keep projects moving forward.

Monitor project progress, scheduling, delays, and outstanding tasks.

Follow up on action items and ensure projects stay on track.

Organize and lead one weekly production meeting with all project managers, documenting progress and assigning follow-up tasks.

3. Contractor Coordination & Payments

Communicate directly with contractors regarding project progress, scheduling, invoices, and outstanding work.

Verify completed work and contractor payment requests.

Coordinate with HR and authorized management to ensure accurate and timely contractor payments.

4. HR & Employee Payments

Maintain direct communication with HR regarding payroll, commissions, bonuses, and employee payments.

Verify payment figures against CRM records and approved documentation.

Resolve discrepancies and ensure payment information is submitted accurately and on time.

5. Reporting & Operational Efficiency

Prepare weekly production reports covering active, completed, delayed, and outstanding projects.

Monitor project timelines and identify production bottlenecks.

Improve CRM processes, communication, and internal workflows to reduce errors and unnecessary delays.

Report significant issues and production performance to management.

Pay: $4,000.00 - $6,000.00 per month

Work Location: In person