Production Coordinator

**THIS POSITION IS BEING RECRUITED FOR INTERNALLY - RECRUITERS/AGENCIES PLEASE DO NOT CONTACT**

The Production Coordinator is responsible for providing administrative support for production operations, including the preparation, processing, release, tracking, and closure of production travelers and work orders within a controlled forging/manufacturing environment. This position ensures that production documentation is complete, accurate, properly controlled, and available to the manufacturing floor in accordance with established company procedures and applicable quality requirements.

The Production Coordinator works closely with Production, Quality, Engineering, Procurement, Supply Chain, and other departments to ensure administrative requirements are completed before work is released to production. The position requires strong attention to detail, organizational skills, data accuracy, document control, and the ability to identify and escalate discrepancies or missing information.

The Production Coordinator does not independently establish manufacturing processes, approve engineering or quality requirements, or make technical disposition decisions. The role is responsible for coordinating and verifying administrative requirements and obtaining the appropriate approvals when required.

The statements included in this description are intended to reflect in general the duties & responsibilities of the classification & are not to be interpreted as being all-inclusi ve.

DUTIES & RESPONSIBILITIES

Traveler & Work-Order Administration

• Prepare, process, and release production travelers and work orders in accordance with established company procedures.
• Review travelers and work orders for completeness and accuracy prior to release.
• Verify part numbers, quantities, revisions, routings, operations, work centers, and other required administrative information.
• Verify that the correct controlled documents, drawings, specifications, work instructions, and applicable production documentation are associated with the traveler.
• Confirm that the current approved revision is being used before releasing work to the production floor.
• Ensure obsolete or superseded documentation is not released for production.
• Verify that required administrative approvals and system statuses have been completed prior to release.
• Coordinate with Quality and Engineering when required information, documentation, approvals, or clarification is missing.
• Maintain accurate work-order and traveler status within Accuterm.
• Process authorized work-order changes, including splits, skips, holds, cancellations, quantity adjustments, and other administrative transactions.
• Ensure work-order and traveler information remains consistent throughout the production process.
• Closeout intermediary work orders and ensure required administrative transactions are completed accurately.
• Process completed work orders and maintain appropriate system records.
• Maintain electronic and/or physical production records in accordance with company procedures and record-retention requirements.
• Ensure required documentation is properly filed, distributed, and retained.

Production Release Administration

• Perform an administrative review prior to releasing travelers to confirm required documentation and approvals are present.
• Verify that the appropriate part number, revision, routing, and work-order information are identified.
• Coordinate with responsible departments when required information is incomplete or unavailable.
• Verify that required Quality, Engineering, or other authorized approvals have been obtained before releasing work.
• Maintain appropriate holds on work orders when administrative requirements are incomplete.
• Remove administrative holds only when the required authorization or documentation has been received.
• Document and communicate release issues, discrepancies, and outstanding requirements.
• Escalate discrepancies that could affect product quality, traceability, customer requirements, or production authorization.
• Ensure production personnel receive the correct traveler and associated documentation.

Cross-Functional Administrative Support

• Serve as a central administrative contact for traveler and work-order questions.
• Follow up on outstanding approvals, documentation, and system transactions.
• Support Production Control Manager and management with administrative production information and reports as requested.

Reporting & Data Administration

• Generate and distribute routine production reports as assigned.
• Maintain accurate production data within applicable ERP/MRP and reporting systems.
• Assist with daily reporting, including production status, work-order status, percent-to-standard, OEE, and other established metrics.
• Assist with Power BI and other reporting tools as needed.
• Research discrepancies between system records and production documentation.
• Correct administrative data-entry errors in accordance with established procedures and authorization requirements.
• Maintain accurate records to support production reporting and management decision-making.

QUALIFICATIONS

• High school diploma or equivalent required.
• Associate degree in Business Administration, Operations, Supply Chain, Manufacturing, or a related field preferred.
• Two or more years of administrative, production control, manufacturing, or related experience preferred.
• Experience working in a manufacturing environment preferred.
• Experience with ERP/MRP systems, work orders, travelers, or document control preferred.
• Experience in forging, aerospace, defense, or another controlled manufacturing environment is preferred.

PHYSICAL REQUIREMENTS

• Frequent walking, standing, and bending on the production floor.
• Ability to wear PPE and follow safety regulations throughout the plant.