Production Coordinator

About the Position

Elegant Floors is looking for a Production Coordinator to manage scheduling and help keep our flooring installation projects running smoothly. This role is responsible for coordinating installers and subcontractors, making sure materials are ready, and keeping jobs on schedule. Plans can change quickly, so we're looking for someone who's organized, communicates well, and can handle the day-to-day challenges that come with managing multiple projects.

The Production Coordinator will work closely with the owner, installation crews, warehouse staff, and office team to make sure everyone has what they need to get thejob done.

We use RFMS for scheduling and job management. Experience with RFMS is a plus, but we're happy to consider candidates who have worked with similar systems.

Responsibilities

● Own and maintain the master job schedule across all active and upcoming jobs.

Maintain visibility into crew and subcontractor capacity 2-4 weeks out to prevent gaps or

double-booking

● Confirm incoming materials against each job’s material list, check for shortages

or damage before a job is scheduled. Mark jobs as ready to schedule once materials

are confirmed complete or determine when a job can safely start with partial materials

on hand

● Stage project materials per job before scheduling installations

● Coordinate installers and subcontractors based on availability, training, job size,

and job requirements

● Communicate job details, schedules, and changes to crews, subcontractors, and

clients/GCs as needed

● Prepare work orders and installation packets for installer and subcontractor

crews

● Coordinate with customers and general contractors to confirm job sites are ready

● Help coordinate equipment, trucks, tools, and materials needed for jobs

● Oversee and manage warehouse space/utilization of primary and satellite

warehouse spaces for the purpose of selling through stock inventory and tracking

inventory turns

● Keep job information and schedules updated in RFMS

● Serve as a main point of contact for installers and subcontractors during day-to-

day operations

● Help direct the warehouse associate's daily priorities

● Occasionally deliver materials to job sites using a company van

Qualifications

● At least 2 years of experience in scheduling, dispatch, production coordination, or

a similar role, ideally in construction or trades

● Experience coordinating crews or subcontractors preferred

● Strong communication and organizational skills

● Ability to manage multiple projects and adjust priorities throughout the day

● Comfortable making scheduling decisions and knowing when to ask for help

● Valid driver's license and clean driving record

● Forklift certification and/or significant experience

● Comfortable working in a warehouse environment

● Ability to regularly lift up to 50 lbs and occasionally up to 75 lbs with assistance

Schedule & Benefits

● Monday–Friday in-office, 7:00 AM–3:30 PM

● $30-$35/hour, depending on experience

● Weekly pay

● Overtime opportunities, paid at 1.5x for hours over 40

● Health and dental insurance with 50% of premiums covered by the company

● Company-sponsored SIMPLE IRA

● Paid time off

Pay: $30.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person