S
Syarikat Jaya Tugas Industri Sdn Bhd
PRODUCTION DATA & ADMINISTRATIVE ASSISTANT
Skills
Data AnalysisCompliance
2 months ago
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Important information
Contract type:
Permanent
Salary:
MYR 24,000 – MYR 30,000 / year
Location:
George Town, Penang, Malaysia
Work mode:
Onsite
Published on:
7 September 2026
What they need
- Production Data Management
- Collect and record daily production data from production lines and operators.
- Maintain accurate records of production output, downtime, rejection, scrap, and efficiency.
- Update production data into ERP systems, spreadsheets, or other company systems.
- Verify production data for accuracy and completeness.
- Follow up with production personnel regarding missing or incorrect information.
- Maintain proper filing and documentation of production records.
- Production Reporting
- Prepare daily, weekly, and monthly production reports.
- Prepare reports on production output, machine downtime, rejection, wastage, and productivity.
- Assist in preparing production KPI reports and performance summaries.
- Compile data for management review and production meetings.
- Highlight significant variances or unusual production results to the Supervisor or Manager.
- Administrative Support
- Provide general administrative support to the Production Department.
- Prepare documents, forms, records, memos, and correspondence.
- Maintain proper filing systems for production and administrative documents.
- Assist with meeting arrangements, minutes, and follow-up actions.
- Monitor production-related stationery, forms, and office supplies.
- Handle data entry and document updates accurately and promptly.
- Production Coordination
- Assist the Production Supervisor in monitoring daily production activities.
- Coordinate with Production, Planning, Warehouse, Quality, Maintenance, and other relevant departments.
- Assist in tracking production orders and work orders.
- Follow up on pending production information and documentation.
- Support shift handover documentation and communication.
- Inventory & Material Records
- Assist in recording material usage and production consumption.
- Monitor and update production material records where required.
- Assist in reconciling production quantities with material usage.
- Report discrepancies between production records and inventory records.
- Quality & Compliance Documentation
- Maintain production-related quality records and inspection documents.
- Ensure documents are completed according to company procedures.
- Assist with documentation required for internal and external audits.
- Ensure production records are properly filed and readily available when required.
- Data Analysis & Improvement
- Assist in analyzing production data to identify trends and variances.
- Support the preparation of charts, summaries, and presentations for management.
- Assist in identifying areas for improvement in productivity, downtime, rejection, and wastage.
- Support continuous improvement and 5S activities within the Production Department.
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