Production Planner & Operations Executive

Job Purpose

The Production Planner & Operations Executive is responsible for planning and scheduling production activities to ensure customer orders are delivered on time while maximizing machine capacity, manpower utilization, and inventory levels. The role also supports daily operational coordination, monitors production performance, and drives continuous improvement initiatives.

Key Responsibilities

Production Planning

• Prepare and maintain daily, weekly, and monthly production schedules.
• Plan production based on customer orders, forecast, and inventory levels.
• Coordinate with Sales, Purchasing, Warehouse, and Production to ensure material availability.
• Perform Material Requirements Planning (MRP) activities.
• Monitor production progress and adjust schedules when necessary.
• Prioritize urgent customer orders and manage delivery commitments.

Operations Coordination

• Handling administration works related to Production.
• Generate and issue purchase orders to the relevant suppliers in a timely manner to meet production demand, in line with the PO SOP.
• Monitor daily production output and identify bottlenecks.
• Ensure efficient utilization of machines, manpower, and resources.
• Coordinate with Maintenance to minimize machine downtime.
• Work closely with Quality Department to resolve production quality issues.
• Ensure production targets are achieved.
• To handle schedule waste and PPE inventory for Production.

Inventory & Material Control

• Monitor raw material, work-in-process (WIP) inventory, and finished goods inventory.
• Prepare and process Inventory Production Requests (IPRs).
• Maintain and update stock out cards to ensure accurate inventory records.
• Ensure sufficient materials are available before production starts.
• Coordinate with Purchasing for material replenishment.
• Ensure accurate inventory records and timely replenishment of materials.
• Minimize excess inventory and obsolete stock.

Performance Monitoring

• Prepare daily and monthly production reports.
• Monitor KPIs such as OTIF (On-Time In-Full), Production Efficiency, Schedule Adherence, Utilization, Capacity & Machine Utilization, Production Lead Time, Inventory Accuracy, Scrap & Rework Rate

Job Travellers Management

• Prepare, issue, and maintain Job Travellers for production orders according to approved production schedules.
• Ensure Job Travellers contain accurate information such as job number, product specification, quantity, routing, work processes, and required materials.
• Coordinate with Production to ensure Job Travellers are available before production starts.
• Monitor Job Traveller movement and production status throughout the manufacturing process.
• Ensure production operators record actual quantities produced, rejected quantities, downtime, and relevant process information accurately.
• Verify completed Job Travellers and ensure all required production records are properly completed and submitted.
• Track Job Traveller status to support production progress monitoring, WIP control, traceability, and on-time delivery.
• Coordinate with relevant departments to resolve discrepancies or missing information in Job Travellers.
• Maintain proper filing and records of completed Job Travellers for inventory, production reporting, and audit purposes.

Job Requirements

• Bachelor's Degree in Operations Management, Manufacturing, Industrial Engineering, Business Administration, or a related discipline.

• Professional qualifications in Production Planning, or equivalent would be an advantage.

• Minimum 5 years of relevant experience in production planning, material planning, production control within a manufacturing environment.

• Experience in a high-volume, make-to-order, make-to-stock, or mixed manufacturing environment is preferred.

• Experience in electronics, electrical, precision manufacturing, semiconductor-related, automation, or similar industries would be an advantage.

ERP/MRP experience: Experience with systems such as SAP, Oracle, Microsoft Dynamics, Infor, Epicor, or other manufacturing ERP systems is preferred.

Software: Strong Microsoft Excel skills, including data analysis, PivotTables, formulas, and reporting. Experience with Power BI or other analytical tools is an advantage.