Professional Front Desk Office Assistant

We are seeking a polished, personable, and highly organized Front Desk / Office Assistant to serve as the first point of contact for our global corporate client in Dallas, Texas.

The ideal candidate will bring a professional presence, exceptional customer service skills, and a proactive, can-do attitude. This individual will play an important role in creating a welcoming and efficient office environment while providing day-to-day administrative and operational support to employees, visitors, and leadership.

This is an excellent opportunity for someone who enjoys being the face of an organization, thrives in a professional corporate setting, and takes pride in keeping an office running smoothly.

Key Responsibilities

Front Desk & Reception

• Serve as the first point of contact for all visitors, clients, vendors, and employees, ensuring a welcoming and professional experience.
• Answer, screen, and direct incoming calls and respond to general inquiries.
• Manage visitor registration, guest access, and conference room coordination.
• Maintain a polished, organized, and professional reception area.
• Provide exceptional customer service while representing the company's corporate image and values.

Office Administration & Support

• Assist with daily office operations to ensure an efficient and productive workplace.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Monitor office supply inventory and place orders as needed.
• Assist with meeting scheduling, conference room preparation, and catering arrangements.
• Support onboarding activities, including workspace preparation and welcoming new employees.
• Maintain office records, contact lists, and administrative documentation.
• Coordinate with building management, maintenance personnel, and outside vendors.
• Provide general administrative support to corporate departments and leadership as needed.

Corporate Office Coordination

• Assist with planning and coordinating office meetings, employee events, and special corporate functions.
• Support visiting executives, international colleagues, and corporate guests.
• Help maintain a professional, organized, and positive office atmosphere.
• Anticipate office needs, troubleshoot routine issues, and take initiative to resolve problems.
• Handle confidential information with professionalism and discretion.

Qualifications & Experience

• 2+ years of experience in a front desk, receptionist, office assistant, or administrative support role, preferably in a corporate environment.
• Excellent verbal and written communication skills.
• Professional appearance, demeanor, and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to multitask, prioritize responsibilities, and remain composed in a busy office environment.
• Strong customer service mindset and a willingness to assist wherever needed.
• Dependable, punctual, resourceful, and comfortable working independently.
• Experience supporting a corporate headquarters or multinational organization is a plus.