Professional Services Coordinator

Roeslein & Associates is a global leader in engineering, manufacturing, and construction services, specializing in modular, pre-fabricated solutions for the energy, beverage, and industrial sectors. With a focus on safety, innovation, and sustainability, Roeslein delivers turnkey project execution from concept to commissioning. Our team is driven by a commitment to quality and client success, operating across North America, South America, Europe, and Asia.

Why Join Roeslein?

At Roeslein, you’re not just taking a job – you’re becoming an employee owner. As part of an employee-owned organization, you share the success you help create while building a long-term career with a company that invests in its people.

A Values Driven, People-First Culture

We live by a simple but powerful ethos: Remain Humble. Stay Hungry. Be Happy. That means:

• Working hard and continuously improving
• Treating people with respect and integrity
• Prioritizing safety and quality in everything we do
• Enjoying the work we do – together

Competitive Pay & Comprehensive Benefits

We offer a rewards package designed to support your whole life - at work and at home:

• Employee Stock Ownership Plan (ESOP) and 401(k)
• Medical, dental, vision, and life insurance
• Paid vacation, holidays, and sick leave
• Paid parental leave
• Education and tuition reimbursement
• Bonus opportunities based on company and individual performance

Growth, Development & Career Paths

We believe careers should grow, not stall. Whether you’re early in your career or bring years of experience, we support your development through:

• Mentorship from experienced professionals
• Ongoing technical, safety, and leadership training
• Clear pathways for advancement across teams and disciplines
• Tuition and education reimbursement

POSITION SUMMARY:

The Professional Services Coordinator will be responsible for providing administrative and operational support to senior leadership within the Professional Services Division. This role coordinates executive operations, compliance records, business travel, communications, and other administrative activities to support the Division’s efficiency and effectiveness.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with day-to-day business and administrative operations under general supervision, exercising sound judgment and initiative when completing assigned responsibilities.
• Calendar management for Divisional President, including maintaining an executive calendar of core business planning and industry events.
• Monitor, track, and organize professional licensure and corporate compliance requirements, including annual reports, state filings, and renewals across multiple Secretary of State offices.
• Maintain accurate records of corporate licenses, good standing certificates, and professional engineering registrations.
• Coordinate business travel arrangements including transportation, lodging, dining reservations and itineraries.
• Prepare and format presentations, reports, and other business materials.
• Serve as a point of contact for internal and external stakeholders, routing requests and ensuring timely follow-through.
• Work closely with other Executive and Administrative Assistants within the organization on collaborative projects and periodically work from the reception desk and serve as a welcoming point of contact for clients, visitors, recruits, vendors, and team members.
• Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate.
• Handle confidential business and personal matters with professionalism and discretion.
• Develop and maintain relationships with employees at all locations.
• Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• High School diploma or GED is required.
• Five (5) to Seven (7) years of experience as an administrative assistant is preferred.
• Must present a positive image on the phone and in-person.
• Must have a positive attitude and cooperate well.
• Exceptional attention to detail, accuracy, and ability to work in a fast-paced environment is required.
• Excellent organization and planning skills.
• Must be responsible and reliable.
• Requires a strong ability to multi-task and flexibility to learn and accept other duties.
• Excellent written communication skills are required.
• Computer skills and a basic knowledge of Microsoft Windows based programs are required.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Must comply with Roeslein & Associates core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.