Program Administration and Grants Business Analyst

William Everett is a national management and information technology consulting firm headquartered in Chicago, Illinois. William Everett consulting is trusted by institutions, governments, and Fortune 500 technology companies to help them adapt, evolve, and improve performance.

Position Summary

We are seeking a Program Administration and Grants Business Analyst to support the planning, administration, and oversight of grant-funded programs for a large public-sector client. This role coordinates grant activities across the full lifecycle, analyzes program performance, manages reporting requirements, and helps ensure compliance with applicable policies and funding guidelines.

The Program Administration and Grants Business Analyst collaborates with client leadership, program administrators, grant recipients, community organizations, and finance, procurement, and legal stakeholders to resolve issues, track deliverables, and strengthen grant-management processes. The role also represents the client's program at conferences, community events, workshops, and stakeholder meetings, and must be fully bilingual in English and Spanish to communicate effectively with diverse audiences in both formal and community-based settings.

Key Responsibilities

• Coordinate the full grant lifecycle, including outreach, application support, evaluation, award administration, monitoring, reporting, and closeout.

• Serve as a primary point of contact for organizations applying for or receiving grant funding, providing guidance on program requirements, deadlines, documentation, allowable expenses, and reporting expectations.

• Review grant applications, budgets, reimbursement requests, progress reports, and supporting documentation for accuracy, completeness, and compliance.

• Monitor grant activities, expenditures, deliverables, and performance measures to identify compliance concerns and program risks.

• Track grant deadlines, milestones, funding balances, corrective actions, and reporting obligations.

• Maintain organized, audit-ready grant files, records, and correspondence.

• Gather and document business, program, and stakeholder requirements.

• Analyze grant and program data to identify trends, risks, service gaps, and opportunities for improvement.

• Develop dashboards, reports, process maps, procedures, and executive-level summaries and recommendations for client leadership.

• Translate complex grant requirements and policies into clear guidance for internal teams and external organizations.

• Support the development and improvement of grant-management processes, workflows, templates, and internal controls.

• Represent the client's program at conferences, community meetings, workshops, and public forums, delivering presentations in English and Spanish on grant opportunities, eligibility, and program requirements.

• Build productive relationships with nonprofit organizations, community groups, government agencies, and other stakeholders, and support outreach to increase equitable access to grant opportunities.

• Coordinate with finance, procurement, legal, program, and compliance teams to resolve grant-related issues, and escalate risks requiring leadership attention.

• Schedule and facilitate stakeholder meetings, including agendas, meeting notes, decisions, and action-item logs.

Minimum Qualifications

• Bachelor's degree in Public Administration, Business Administration, Finance, Communications, Social Sciences, or a related field.

• Minimum five (5) years of experience in grants administration, program coordination, business analysis, public administration, nonprofit management, or a related area.

• Professional fluency in English and Spanish, including speaking, reading, and writing.

• Experience working with public-sector agencies, nonprofit organizations, community-based organizations, or grant-funded programs.

• Experience reviewing budgets, program reports, applications, contracts, or compliance documentation.

• Strong public-speaking and presentation skills, with the ability to represent a program professionally at conferences and public events.

• Strong analytical, organizational, documentation, and problem-solving skills, with the ability to manage multiple grants, deadlines, and stakeholders.

• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.

• Ability to travel locally, and occasionally outside the Chicagoland area, to attend meetings and events, including some evenings or weekends.

Preferred Qualifications

• Experience managing the full lifecycle of federal, state, local, or philanthropic grants.

• Knowledge of public-sector procurement, financial controls, audit requirements, or grant-compliance standards.

• Experience working directly with underserved or historically underrepresented communities.

• Experience using grant-management, CRM, project-management, or data-reporting systems.

• Experience developing and delivering bilingual training, outreach materials, or public presentations.

• Certification or formal training in grants management, project management, or business analysis.

Additional requirements

• Ability to pass a criminal background check.

• Authorized to work in the US for any employer.

• Local in the Chicagoland area

Benefits - Comprehensive benefits package including:

• 401(k) plan

• Medical, Dental and Vision Insurance

• Life and disability insurance

• Commuter Benefits

• Paid time off options, including vacation, sick time, fixed holidays, parental leave.

Note: Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for visa sponsorship, and we are unable to sponsor or take over sponsorship of employment visas at this time.

William Everett is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.