Program Administrative Assistant - Part Time - NIGHTS AND WEEKENDS REQUIRED

Summary of Duties:

Provides reception and administrative support to ensure effective communication and daily operations of the agency. Serves as a primary point of contact for internal and external stakeholders.

Qualifications:

• High school diploma required; additional training in Office Administration or Computer Systems preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and maintain organization in a fast-paced environment.
• Proficiency in data entry, word processing, and office systems.
• Attention to detail and ability to maintain confidentiality.

Key Responsibilities:

• Serve as receptionist by greeting visitors, answering calls, and directing inquiries to appropriate staff.
• Coordinate incoming and outgoing mail and assist with basic financial tracking (e.g., logging received payments).
• Provide administrative support, including filing, record maintenance, and document organization.
• Assist applicants, visitors, and stakeholders with general inquiries and forms, directing them to appropriate staff as needed.
• Provide administrative support across office functions, including backup for reception, mail handling, scheduling, coordination, and other assigned duties.
• Support client needs by assisting with procurement of personal items, transportation coordination, and communication with staff as needed.
• Perform other duties as assigned.

Reports To:

• Human Resources Director

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