Program Administrator

Position Purpose

Reporting to the Program Director for the COBRE Institute for Biomolecular Targeting (bioMT), the Dartmouth Cystic Fibrosis Research Center (DartCF), and the Cystic Fibrosis Foundation Research Development Program (CFF RDP), the Program Administrator will provide specialized project management support to the leadership and members of each complex multi-project grant and educational program.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Teamwork: Ability to work highly effectively both independently and as part of a collaborative team.

• Communication: Demonstrated excellent writing and communication skills, with a strong ability to maintain confidentiality.

• Education & Experience: Bachelor’s degree plus 3 to 5 years of relevant experience, or an equivalent combination of education and experience.

• Project Management Skills: Proven ability to set priorities, respond to high-pressure deadlines, and adapt to changing schedules and priorities.

• AI & Technology Integration: Demonstrated ability or strong aptitude to integrate artificial intelligence (AI) tools and generative technologies into daily work responsibilities to optimize administrative workflows, improve productivity, and streamline project tracking.

• Knowledge Base: Strong understanding of grant development, research administration, and compliance.

• Technical Proficiency: Proficiency with MS Office products (Word, Excel, PowerPoint) and basic experience with website content management systems (CMS) and social media.

Preferred Qualifications

• Three or more years of experience with grant preparation and management.

• Three or more years of direct experience developing and managing educational or training programs.

• Proven success working with faculty members, scientific researchers, and administrative staff in support of grants and educational programming.

• Project management certification such as PMP or CAPM is highly desirable.

Department Contact for Recruitment Inquiries

Shaniqua Jones

Department Contact Phone Number

603-646-5186

Department Contact for Cover Letter and Title

Shaniqua Jones

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

Project Management and Execution

• Identify, refine, operationalize, and track programmatic objectives and activities across research centers, institutes, and related initiatives.
• Implement and manage multiple large, complex projects, including multi-project grant submissions and awards, as well as administrative and scientific core structures.
• Build alignment and consensus among faculty, educators, and other stakeholders to support successful project execution and institutional goals.

Percentage Of Time

50

Description

Grantsmanship & Research Administration

• Draft administrative sections of grant proposals for leadership review and manage submission processes for new applications, renewals, and annual progress reports.
• Triage and resolve research administration issues while ensuring compliance with sponsor, regulatory, and institutional requirements.

Percentage Of Time

15

Description

Financial Operations

• Support backend operations of research cores and assist in executing financial and cost-recovery models for new and existing initiatives, including educational programming.
• Partner with fiscal offices, operations directors, and sponsored projects offices to ensure compliance with grant and institutional guidelines.

Percentage Of Time

15

Description

Data and Core Management

• Create and maintain a central repository for program-related data.
• Collect, organize, and track data needed for annual progress reports, surveys, and grant renewals, including trainee progress, educational program outcomes, and participant feedback.
• Assist in the creation and management of research cores within institutional tracking systems and oversee usage report generation and distribution to participating labs.

Percentage Of Time

10

Description

Communication, Engagement, and Marketing

• Serve as the primary liaison with internal and external constituents on behalf of the program.
• Design and implement outreach and promotional efforts to market services, educational opportunities, and training programs while supporting collaboration and institutional commitments to equity, diversity, and inclusion.
• Manage and update program websites, social media channels, listservs, and institutional communication platforms.

Percentage Of Time

10

-

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

-

Performs other duties as assigned.