Program Administrator

About us

Forza Sports Management is a dynamic and innovative sports management company dedicated to developing athletic talent and delivering exceptional sports programmes. We are committed to fostering excellence, integrity, and a passion for sport within our organisation and the wider community. Our team works collaboratively to support athletes and programmes that make a meaningful impact in the sports industry.

About the role

We are seeking a Program Administrator to join Forza Sports Management in our Kwun Tong District office on a full-time basis. This is a key administrative role that will provide essential operational support to our sports programmes and ensure the smooth running of our daily activities. As Program Administrator, you will be the backbone of our administrative operations, managing schedules, coordinating communications, and supporting the delivery of our sports initiatives. This position offers an excellent opportunity to work within a fast-paced sports environment whilst developing your administrative expertise.

Key responsibilities

• Manage programme schedules, calendars and booking systems to ensure efficient coordination of sporting events and activities
• Prepare and maintain detailed administrative records, documentation and files related to programmes, participants and staff
• Provide comprehensive support to programme coordinators and managers, including correspondence, report preparation and data entry
• Coordinate communications between internal teams, external stakeholders, athletes and programme participants
• Assist with participant registration, database management and record keeping for all sports programmes
• Manage office supplies, equipment and facilities to maintain an organised and productive working environment
• Support the organisation of meetings, training sessions and sporting events through logistical coordination
• Process administrative tasks including invoicing, expense reporting and budget tracking
• Provide general administrative assistance to senior management and programme staff as required

What we're looking for

• Proven experience working as an administrative assistant or in a similar administrative support role, ideally within a fast-paced environment
• Strong organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills in English; proficiency in Chinese (Cantonese or Mandarin) is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and database management software
• Attention to detail and accuracy in all administrative work, with the ability to maintain confidentiality
• Proactive approach to problem-solving and a willingness to support team members across different departments
• Familiarity with sports management, event coordination or related industries is preferred but not essential
• Strong interpersonal skills and the ability to work collaboratively within a team-oriented environment
• Flexibility and adaptability to changing priorities and business needs

What we offer

Forza Sports Management is committed to providing a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration commensurate with experience, a collaborative team environment with opportunities to engage with sports and athletic development, and professional development opportunities to enhance your skills and career progression. We believe in maintaining a healthy work-life balance and provide a positive, dynamic workplace where your contributions are valued and recognised. Our location in Kwun Tong District provides excellent accessibility via public transport.

Apply now

If you are an organised, detail-oriented professional who is excited about supporting sports programmes and joining a dynamic team, we would like to hear from you. Please submit your CV, a cover letter outlining your relevant experience, and any supporting documents to Forza Sports Management. We look forward to reviewing your application.