Program Administrator (Division), Multiple Vacancies

Position Details

Position Information

Recruitment/Posting Title

Program Administrator (Division), Multiple Vacancies

Job Category

Staff & Executive - Healthcare - Administrative Services

Department

Clinic Management

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Robert Wood Johnson Medical School.

Under the direction of the Senior Director of Administration in collaboration with the Division Chiefs as necessary, the Program Administrator will provide administrative support to the assigned divisions and provide necessary leadership to the department. Oversight of all operational, financial, and communications for the growth of the department, fiscal performance and operational effectiveness; including clinical and research revenue, grants, education and the management of division budgets. Responsible for planning, organizing, managing and evaluating all administrative and fiscal matters relating to the assigned unit(s)/divisions. Supervises the administrative staff of the assigned unit(s)/divisions.

Among the key duties of this position are the following:

• Manages overall operations of the assigned divisions. Directly supervise the administrative staff assigned to the divisions, responsible for hiring, firing, and performance reviews.
• Leads divisional physician engagement initiatives.
• Evaluates new and existing programs, and conducts comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Implements systems of “Process Improvement” for all divisional, administrative, patient care, research and fiscal activities. Reports on findings to Division Chiefs and Sr. Director of Administration for action.
• Helps operationalizing faculty schedules, projects and new program development, with the approval of the Chairman’s Office.
• Manages the division financial office; performs analysis to identify revenue collection issues, reconciles expenses and develops business plans under the direction of the Division Chiefs, with final approval given by the Sr. Director of Administration. Works collaboratively with finance offices at RWJBH and RWJMS to effectively manage division resources, including oversight of operations budget, clinical revenue, start-up packages, grant/contract awards and other revenue streams. Acts as a steward of division/unit finances.
• Develops administrative plans for effective utilization and development of resources for the division/unit, including financial/budgetary development, allocation and use of staff. Ensures that financial and management systems are accurately maintained.

FLSA

Exempt

Grade

28S

Salary Details

Minimum Salary

95926.000

Mid Range Salary

121346.000

Maximum Salary

146766.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

MPSC - Legacy UMD

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree required plus four (4) years of progressively more responsible experience in the management of operational, fiscal activities and/or financial analysis, preferably in higher education/academic environment or multidisciplinary clinical environment.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Strong communication skills, organized, problem solving, multi-tasking, and leadership skills.
• Proven ability to organize department work functions in an efficient and effective manner.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Demonstrated knowledge of how to accomplish superior performance in a unionized environment is necessary.

Preferred Qualifications

• Master’s degree in related field preferred.
• Two (2) years of experience at the supervisory/managerial level preferred.
• Proficiency with MSOffice 365 suite of products is preferred.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Moderate noise. Multitasking within fast paced environment.

Special Conditions

Posting Details

Posting Number

25ST2056

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Downtown New Brunswick

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor’s Degree plus four (4) years of progressively more responsible experience in the management of operational, fiscal activities and/or financial analysis?

• Yes

• No

• How many years of supervisory/managerial experience do you have?

• 0 to 1

• 2 to 4

• 5 to 8

• 8+

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application