Program and Event Specialist

Job Summary

We are seeking a dynamic and highly organized Program and Event Specialist to lead the planning, coordination, and execution of a wide range of events and programs. This role is vital in creating memorable experiences that engage our community, promote our brand, and support organizational goals. The ideal candidate will possess exceptional project management skills, a passion for event marketing, and a knack for building strong relationships with clients and vendors. Join us to bring innovative event concepts to life while ensuring seamless operations and outstanding guest experiences.

Duties

• Develop comprehensive event plans, including timelines, budgets, and logistics to ensure successful execution of all programs and events.
• Manage event budgets meticulously, negotiating contracts with vendors, caterers, venues, and suppliers to maximize value and uphold quality standards.
• Coordinate all aspects of event management using industry-standard software, from venue selection and setup to staffing, catering, and technical requirements.
• Oversee marketing efforts for events through targeted campaigns, social media promotion, and outreach strategies to boost attendance and engagement.
• Foster excellent customer service by communicating effectively with clients, guests, vendors, and team members throughout the planning process and during events.
• Lead a team of staff or volunteers by providing clear direction, assigning tasks, and ensuring high standards of hospitality and guest services are maintained.
• Track event performance metrics post-event to evaluate success, gather feedback, and identify opportunities for continuous improvement.

Skills

• Strong negotiation skills with the ability to secure favorable contracts while maintaining quality standards.
• Proven experience in event planning, management software proficiency (such as Eventbrite or Cvent), and managing event budgets efficiently.
• Excellent communication skills to liaise effectively with clients, vendors, team members, and stakeholders at all levels.
• Demonstrated project management expertise with the ability to juggle multiple tasks simultaneously under tight deadlines.
• Knowledge of hospitality industry practices including catering coordination, banquet experience, guest services, and contracts management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with CRM systems for client communication and data tracking.
• Strong organizational skills combined with time management abilities to ensure smooth event operations from start to finish.
• Experience in event marketing strategies that enhance brand visibility and audience engagement.
• Ability to lead teams confidently while fostering a collaborative environment focused on delivering exceptional experiences.

Join us as a Program and Event Specialist if you thrive in fast-paced environments where your creativity meets strategic execution! Bring your passion for hospitality and your expertise in managing impactful events that leave lasting impressions!

Pay: $26.00 - $27.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have any experience with Member Central or similar software?
• Please detail your event planning experience, including your specific part/role in the event planning process

Education:

• Bachelor's (Preferred)

Experience:

• Event planning: 3 years (Preferred)
• Customer service: 3 years (Preferred)

Ability to Commute:

• San Diego, CA 92101 (Preferred)

Work Location: In person