Program and Events Associate

Overview

We are seeking a dynamic and energetic Program and Events Associate to join our vibrant team! In this role, you will be at the forefront of planning, coordinating, and executing engaging events that foster community, promote our mission, and elevate our brand presence. Your enthusiasm for event marketing, exceptional organizational skills, and ability to manage multiple projects will drive successful outcomes and create memorable experiences for our attendees. This paid position offers an exciting opportunity to develop your skills in event management, client communication, and team collaboration within a fast-paced environment committed to excellence.

Duties

• Collaborate with internal teams and external vendors to plan and execute a diverse range of events, including conferences, workshops, fundraisers, and community outreach initiatives.
• Manage event budgets meticulously, ensuring all expenses align with financial plans while seeking opportunities for upselling additional services or sponsorships.
• Coordinate logistics such as venue selection, catering (leveraging catering experience), transportation, accommodations, and technical requirements using event management software.
• Develop comprehensive marketing strategies to promote events through various channels, including social media, email campaigns, and direct outreach.
• Maintain strong client communication by providing detailed event proposals, updates, and post-event follow-ups to ensure satisfaction.
• Oversee event registration processes utilizing CRM systems to track attendee information and facilitate seamless guest experiences.
• Lead event day operations by supervising setup, managing guest services, troubleshooting issues promptly, and ensuring smooth execution from start to finish.
• Track key performance indicators (KPIs), gather feedback through surveys or direct interactions, and prepare reports to inform future event planning strategies.

Qualifications

• Proven experience in event planning or hospitality industry roles with a strong understanding of event marketing and management principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
• Excellent negotiation skills with the ability to upsell services or sponsorship opportunities effectively.
• Strong project management capabilities with exceptional time management skills to handle multiple events simultaneously.
• Effective communication skills for client interaction, team collaboration, and vendor negotiations.
• Demonstrated ability to manage budgets accurately while maintaining high-quality standards.
• Experience in catering coordination or hospitality services is highly desirable.
• Knowledge of fundraising techniques and guest services enhances your suitability for this role.
• Ability to lead teams confidently while fostering a collaborative environment focused on delivering outstanding events.

Join us as a Program and Events Associate if you’re passionate about creating impactful experiences that inspire communities! Bring your enthusiasm for event marketing, your knack for organization, and your commitment to excellence — together we’ll make every event memorable!

Pay: $17.00 - $20.00 per hour

Expected hours: No less than 20.0 per week

People with a criminal record are encouraged to apply

Work Location: In person