Program Assistant

Job Title: Program Assistant

FLSA Status: Non-Exempt
Salary: Hourly Rate — 37.5 hours per week
Reports To: Department Administrator or Designee

JOB SUMMARY:

Within established department procedural guidelines, the incumbent performs advanced or complex administrative support functions to complete assigned duties and ensure compliance with University policies and external/governmental agency regulations. Essential job functions may include, but are not limited to the following:

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency.
• Perform advanced data and document processing functions in automated systems.
• Prepare and distribute general correspondence and financial reports.
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues.
• Maintain an organized office and protect sensitive/confidential information.
• Access, retrieve and store records according to established file systems.
• Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable.
• Compile and analyze financial and/or statistical data.
• Prepare and distribute general correspondence and financial reports.
• Complete special or cyclical projects and additional task that reflect the nature of the actual work assignment.

EDUCATION:

• 60+ college credits, Associate’s degree, specialized training or certification in related area, or five or more years of related and commendable work experience.

EXPERIENCE:

• Demonstrated advanced working knowledge of finance procedures and systems.
• Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills.
• Exceptional ability to build and maintain effective working relationships.
• Exceptional data entry and processing skills.
• Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications.
• Work well independently and in a team environment.
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality.
• Commitment to professional development.

WORK ENVIRONMENT:
Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

PHYSICAL DEMANDS:
Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.