Program Assistant

Job Summary

We are seeking a dedicated and highly organized Program Assistant to support the effective operation of our programs and services. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a commitment to assisting in the delivery of impactful programs for individuals with autism and intellectual disabilities. As a Program Assistant, you will play a vital role in coordinating activities, managing documentation, and providing exceptional support to staff and clients.

Position Summary

Provide oversight and supervision for the Social Skills and Knights programs. The coordinator will work in these programs up to 19 hours per each 2-week pay period for a total of 38 hours per month. Additional hours must be approved by the CPO and COFO and as the budget permits. The coordinator must be available to work evenings and weekends.

Primary Responsibilities (All Programs)

• Lead, Manage, accountability of Saturday Respite, Knights and Social Skills Programs and Staff.
• Supervise and train Staff, Interns and/or Volunteers assigned to the programs.
• Manage programs to include intake, waitlists, attendance records and current participant lists
• Create and maintain professional relationships with families, program participants, staff, interns, volunteers, and community partners.
• Collaborate with community partners for program activities.
• Ensure processes are in place for seamless programming.
• Ensure quality assurance of programs.
• Program outreach to recruit new program participants.
• Arrive in a timely fashion to the program site and make sure the facility is ready for the program participants.
• Complete and submit Incident Reports within 24 hours as necessary.
• Maintain supplies necessary to adequately run the program.
• Lock the facility and secure the site
• Attend all EOS meetings as required.
• Demonstrate all SOS Care Core Values.
• Other duties as assigned.

Additional Responsibilities (Social Skills Program)

• Track progress, collect data and take notes on behavioral issues.
• Provide feedback to family/guardian on the progress and identified skills to be reinforced at home.
• Conduct quarterly assessments.

Training Requirements

Must obtain CPR/FA certification.

SOS Care Expectations

Demonstrate all SOS Care Core Values.

Create and maintain professional relationships with participants, families, staff, interns, volunteers, and community partners.

Maintain confidentiality of participant and employee information in accordance with HIPAA and agency policy.

Maintain open, timely communication with supervisors, team members, and partner departments.

Attend required Level 10 meetings and other assigned meetings or trainings.

Adhere to established policies and procedures presented in Relias and the SOS Care Policy Manual.

Qualifications

High school diploma or equivalent required and related experience in the field of ASD/Intellectual disabilities/services.

A general understanding of Autism Spectrum Disorder/Intellectual Disabilities is important in understanding the goals and mission of the organization.

A love for working with children and adults who have ASD/Intellectual Disabilities is essential to the success of the individual in this position.

Working knowledge and experience in education or psychology is helpful.

Multitasking and attention to details are necessary.

Patience, ability to lead, excellent communication, both written and orally, are essential.

Physical Requirements

Ability to remain in a stationary position, including sitting or standing while supervising and supporting participants.

Ability to bend, stoop, kneel, squat, and reach as needed during program activities and while assisting participants.

Ability to safely participate in and/or supervise recreational, social, and community-based activities that may require walking, standing, or other physical movement.

Ability to respond quickly to unexpected situations and move safely through the environment when participant support is needed.

Ability to maintain sufficient mobility and physical stamina to supervise participants in a variety of settings, including classrooms, community locations, and recreational environments.

Ability to frequently operate a computer and other standard office equipment.

Ability to communicate effectively with staff, participants, families, and community partners in person, by telephone, and through electronic communication.

Ability to move throughout clinic and community as needed.

Ability to navigate Google Drive, Canva, and Google Spreadsheets.

Ability to perform the essential functions of the position with or without reasonable accommodation.

Work Schedule

Knights Schedule and Hour Breakdown:

2nd/3rd Saturdays/month 9:45am-2:15pm (Adults)

2nd/4th Fridays/month 6:15pm-8:45pm (Kids)

14 hours onsite, 10 hours monthly planning

Social Skills Schedule and Hour Breakdown:

Tuesday/Thursday 4:45pm-6:15pm

3 hours/week onsite, 2 hours monthly planning

Duties

Join our team as a Program Assistant to contribute meaningfully to empowering individuals with disabilities while developing your professional skills in a dynamic environment committed to making a difference.

Pay: $17.00 per hour

Expected hours: 9.5 per week

Work Location: In person