Program Assistant

NOW HIRING: PROGRAM ASSOCIATE - NONPROFIT / FOUNDATION

Location: New York, NY - Hybrid

Pay: $30-$38/hr, depending on experience

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Hours: 35 hours/week, with up to a 1-hour unpaid lunch

Worksite: Monday-Thursday in office | Friday WFH

Assignment: Temporary, One-Year Fixed Term

Target Start: November 2026

We are seeking an experienced Program Associate to support a high-impact initiative focused on humanitarian response, food and nutrition security, climate adaptation, and international development.

KEY RESPONSIBILITIES

• Support administration of grants, contracts, vendor agreements, MOUs, and other program agreements

• Coordinate documentation, approvals, signatures, amendments, extensions, and closeout processes

• Track grant deliverables, reporting deadlines, payment milestones, and program commitments

• Enter and maintain program and agreement information in Salesforce

• Review narrative and financial reports and flag outstanding items

• Coordinate with Grants Management, Legal, Finance, and Communications teams

• Maintain internal reporting calendars, SharePoint files, planning tools, and stakeholder databases

• Draft briefing notes, one-pagers, reports, event materials, and other program communications

• Conduct research and verify information used in program materials

• Coordinate meetings, workshops, and multi-stakeholder events

• Manage event logistics, vendors, invitations, RSVPs, travel support, and materials

• Prepare agendas, pre-reads, participant briefs, and speaker materials

• Maintain stakeholder engagement records and track follow-up items

• Support senior leadership across multiple projects and priorities

REQUIREMENTS

• Bachelor’s degree required

• 3+ years of relevant professional experience

• Grant or contract administration experience within a foundation, nonprofit, multilateral, or international development organization strongly preferred

• Excellent writing and communication skills

• Strong organizational skills and attention to detail

• Experience managing deadlines, deliverables, budgets, agreements, and reporting requirements

• Advanced Microsoft 365 skills, including SharePoint, Excel, PowerPoint, Word, and Teams

• Ability to work effectively with senior-level stakeholders

• Comfortable working in a fast-paced, multicultural and internationally distributed environment

• Willingness and ability to travel internationally

PREFERRED EXPERIENCE

• International development, humanitarian response, food security, nutrition, or climate adaptation

• International and multi-stakeholder events

• Salesforce

• Experience working with Grants Management, Legal, Finance, and Communications teams

• AI-enabled productivity tools

• Additional language skills

PAY: $30-$38/HR, DEPENDING ON EXPERIENCE

**TO APPLY:

Please send your resume to [email protected]**