Program Assistant V (Activities Coordinator)

Description

This position is open until filled.
The Human Resources Office is unable to provide status updates by telephone.
The salary range is listed above. Starting salary will depend on qualifications and experience.

The primary purpose of this position is to plan, arrange, coordinate, and execute activities and events for the Senior Center. This employee also participates in conducting the annual Senior Games across the five counties in the Kerr Tar region. Coordinates with the organization and individuals to conduct presentations and activities on a regular basis for senior adults at the center. Record and document activities and events to achieve continued certification of the Senior Center through SCOPE.

Regular hours of operation are Monday-Friday 8:30 am-5:00 pm. Some activities and special events may be before or after the regular hours of operations. Some weekend work may be required.

Essential Job Functions

• Create the monthly calendar of activities and events conducted by the Senior Center.

• Reach out to individuals, organizations, and community agencies to arrange presentations, events and activities for senior adults at the center.

• Schedule and arrange for needed equipment, furniture, or supplies needed for activities held at the center. Ex: Clean and sanitize blood pressure cuffs for visits by medical professional to check blood pressure for participants.

• Provide support and assistance to participants of the computer lab, pool tables, and gym.

• Coordinate with Job Corps students who shadow for 2 weeks’ periods at the center.

• Plan and make transportation arrangements as well as tickets purchases for out of town activities.

• Collect funds from senior adults, record and provide receipts, and process through the established agency process with the Business Office.

• Help conduct and manage activities at the Senior Games held over a 2 1/2-month period in the five county Kerr Tar region.

• Maintain a book which included event/activities summaries, sign-in sheets of participants, copies of invoices, and expenses, and other information as required through the Senior Center certification process.

• Manage established annual budget in planning and implementary activities, events and trips. Coordinate and communicate plans with Administrative Officer Il.

11. Perform other duties as assigned by the Administrative Officer Il and serve as an active member of the Senior Center team.

12. Performs other duties as assigned by the agency director to include emergency duty and assisting with displace children and adults.

Qualifications

KNOWLEDGES SKILLS & ABILITIES:

Substantive knowledge of office or work unit procedures, methods, and practices.

• Substantive knowledge of the ability to use correct grammar, vocabulary, spelling, proofreading and office terminology to compose and /or proofread correspondence, reports, and materials.

• Substantive knowledge of accounting procedure, applicable mathematics and their application in the work environment.

• Skill in communicating effectively both orally and in writing.

• Considerable ability to record, compile, summarize and analyze data.

• Considerable ability to review and process information to determine conclusions, actions or compliance with applicable laws, rules or regulations.

• Considerable ability to analyze work situations and interpret program content in making decisions and explaining polices, regulations and programs.

• Considerable ability to exercise judgement, discretion and negotiation skills in problem situations.

• Ability to learn, interpret and explain policies, regulations and programs.

• Ability to independently respond to inquiries and coordinate a variety of resources in acquiring and disseminating information.

11. May require ability to train and manage a group of employees.

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school and demonstrated possession of knowledge, skills, and abilities gained through at least three years of office assistant/secretarial experience; or completion of two years secretarial science or business administration program with one year of responsible experience as described above; or an equivalent combination of training and experience.

Supplemental Information

Please Note:

If offered a position, official transcripts/verification of education must be submitted directly to the Human Resources Office from the educational institution(s) listed on application. Positions requiring a minimum education/certification must also have official documents submitted to the Human Resources Office. Unofficial transcripts may be submitted by the candidate with the application for consideration of meeting minimum job requirements.

Vance County is an Equal Opportunity Employer