Program Associate

Job Summary

2 4 years of proven experience in program management, project coordination, or cross-functional operations within a fast-paced environment.

Work Location: Gurugram (WFO)

Qualifications:

Graduate/Postgraduate degree in Business Administration, or related disciplines

Core Responsibilities

• Own end-to-end execution of events, webinars, podcasts, AI talks, conferences, and campus recognition programs.
• Act as the central coordination point between Sales, Engagement, Content, Webinar, Design, Video, and other internal teams.
• Convert business goals, leadership ideas, and client/campus commitments into structured execution plans with clear timelines, owners, deliverables, and dependencies.
• Plan and manage event workflows from ideation, research, agenda creation, speaker coordination, content planning, outreach, promotion, logistics, execution, and post-event follow-up.
• Work with the Content team to develop event themes, speaker notes, session flow, scripts, podcast questions, webinar content, communication copy, and post-event summaries.
• Coordinate with Design and Video teams for creatives, invites, banners, social media assets, certificates, presentations, teaser videos, and post-event videos.
• Manage campus-level programs such as student recognition events, award ceremonies, placement-focused sessions, training platform events, and AI-led student engagement initiatives.
• Coordinate speaker outreach, participant communication, registration tracking, dry runs, calendar invites, reminders, and event-day readiness.
• Ensure all internal teams are aligned on upcoming deliverables, deadlines, interdependencies, and execution responsibilities.
• Run regular sync-ups and follow-ups to resolve blockers, manage conflicting priorities, and keep execution on track.
• Maintain program trackers, event calendars, SOPs, checklists, run-sheets, and post-program reports.
• Track program status, risks, delays, resource gaps, and dependencies, and provide timely visibility to leadership.
• Capture post-event feedback from Sales, Engagement, speakers, participants, and campus teams to improve future programs.
• Use AI tools to improve research, content preparation, documentation, project tracking, reporting, and executive updates.

What are we looking for in you

• MBA preferred with 2 5 years of experience in program management, events, marketing operations, business operations, customer engagement, founder s office, or cross-functional project execution.
• Strong ownership mindset with the ability to drive tasks to closure across multiple teams.
• Experience in managing events, webinars, podcasts, campus programs, conferences, or engagement initiatives will be preferred.
• Good communication, stakeholder management, documentation, and follow-up skills.
• Comfortable working in a fast-paced environment with changing priorities and multiple parallel deliverables.
• Good working knowledge of Excel/Google Sheets, PowerPoint, project trackers, documentation tools, and AI tools.

Key Competencies

• Strategic Program Orchestration
• Stakeholder Management
• Resource Planning
• Risk Mitigation Contingency Planning
• SOP Development Standardization
• Performance Analytics Reporting
• High-Pressure Decision Making
• Time management and prioritization
• Attention to detail

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