Program Associate (Part-Time)

PROGRAM ASSOCIATE (PART-TIME)

(NorthWest Region)

EMERALD CITIES COLLABORATIVE BACKGROUND

The Emerald Cities Collaborative (ECC) is a national non-profit organization that partners with labor unions, community organizations, social justice advocates, development intermediaries, research and technical assistance providers, and socially responsible businesses dedicated to building high road – sustainable, just and inclusive – regional economies. ECC envisions a future in which American cities are the greenest and most equitable in the world, leading the way to head off global climate change while creating a vital new economic sector with low-income and historically marginalized communities as central actors and beneficiaries in this new economy. Visit our website for more information: http://www.emeraldcities.org/

OVERVIEW OF POSITION

The Program Associate provides administrative, logistical, outreach, and program support to ensure the successful delivery of Northwest Region programs and a positive experience for participants and partners. The position supports program staff with participant engagement, event coordination, recordkeeping, communications, data collection, and other day-to-day program activities. The position reports directly to the Regional Director.

Location: NW Region (hybrid).

The position may require occasional evening or weekend participation in community events, training, or meetings. Some travel within the region may be required.

Job Type: Part-Time, Non-Exempt (up to 29 hrs per week)

Salary: $25.00 per hour

MAJOR RESPONSIBILITIES

Program Support

· Support implementation of program activities, workshops, trainings, meetings, and events.

· Assist with participant outreach, registration, onboarding, communications, and follow-up.

· Respond to routine participant questions and provide information about program activities and resources.

· Support coordination of participant services, referrals, and other program resources.

· Assist program staff in identifying participant needs and escalating issues when additional support is needed.

· Support accessible and inclusive participation, including assisting with accommodation processes as directed by program leadership.

· Assist with preparing materials and logistics for program activities.

Administrative & Coordination Support

· Maintain accurate program records, files, contact lists, calendars, databases, and other program documentation.

· Schedule meetings and coordinate logistics for program activities.

· Prepare meeting materials, agendas, sign-in sheets, surveys, and other program documents.

· Track attendance, participation, deliverables, and follow-up activities.

· Assist with processing invoices, purchase requests, and other program-related administrative tasks.

· Provide general administrative and operational support to program staff.

· Assist with maintaining organized electronic and physical program files.

Outreach & Engagement

· Conduct outreach to prospective participants, community organizations, businesses, and other stakeholders.

· Assist with communications and follow-up with program participants.

· Support community events, information sessions, training, and other engagement activities.

· Help distribute program information and maintain outreach materials.

· Assist with maintaining contact lists and outreach records.

Data & Reporting

· Enter, update, and maintain program data and participant records.

· Collect attendance information, surveys, participant feedback, and other program information.

· Assist with preparing program reports, grant documentation, and other reporting materials.

· Conduct basic data quality checks and identify missing or incomplete information.

· Help identify participant feedback, trends, and implementation issues that may inform program improvements.

Perform other duties as assigned.

EXPERIENCE & QUALIFICATIONS

· Bachelor’s degree in public policy, business administration, social sciences, or related field; or equivalent professional experience.

· 1–2 years of experience in nonprofit programs, administration, community engagement, customer service, or a related field; relevant education or equivalent experience may be considered.

· Strong organizational and administrative skills.

· Excellent communication and interpersonal skills.

· Ability to maintain accurate records and handle confidential program information appropriately.

· Ability to manage multiple tasks and meet deadlines.

· Comfortable working with diverse communities and stakeholders.

· Proficiency with Microsoft Office, Google Workspace, Salesforce, and/or similar productivity tools.

· Ability to work independently and as part of a team.

· Commitment to economic inclusion, environmental justice, racial equity, and expanding opportunities for historically underserved communities.

Preferred

· Experience working in a nonprofit, community-based, workforce development, or economic development organization.

· Experience supporting government-funded or privately funded programs.

· Experience with participant databases, spreadsheets, event coordination, or program reporting.

· Familiarity with clean energy, energy efficiency, workforce development, small business development, or economic inclusion.

· Experience working with BIPOC-, women-, and low-income communities.

HOW TO APPLY:

To be considered for this position, please complete the online application through Indeed.

Emerald Cities Collaborative strongly encourages candidates from communities that have been historically underrepresented in the environmental and energy efficiency sectors to apply. We are committed to expanding access to opportunity and fostering an inclusive workplace environment.

Emerald Cities Collaborative is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, marital status, family responsibilities, pregnancy, genetic information, disability, veteran status, matriculation, political affiliation, or any other characteristic protected by applicable federal, state, or local law.

Join us as a Program Associate to inspire young minds while gaining valuable experience in a vibrant educational environment. Your dedication will help shape the future of our students through engaging instruction, compassionate supervision, and collaborative teamwork.

Pay: $25.00 per hour

Expected hours: No less than 29.0 per week

Work Location: Remote