Program Coordinator 2 (Regulations Program Coordinator) PCN 112168

**This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.** The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting for a Program Coordinator 2 located in Anchorage, Palmer, Fairbanks, Nome or Juneau! What You Will Be Doing: This position is responsible for oversight of the statewide wildlife regulatory program and the statewide permitting system within the Division of Wildlife Conservation (DWC). The DWC regulatory program is responsible for:

• promulgation of state wildlife regulations,
• evaluation of new and existing regulations for consistency with federal and state statutes,
• dissemination of new regulations to staff, enforcement officers and the hunting public,
• coordination and oversight of printed materials and database systems that manage public participation in hunting and trapping activities including program updates and testing of printed and web-based information, including staff training.

Our Mission, Values, And Culture: The Department of Fish and Game’s mission is to protect, maintain, and improve the fish, game, and aquatic plant resources of the state, and manage their use and development in the best interest of the economy and the well-being of the people of the state, consistent with the sustained yield principle. The DWC's mission is to conserve and enhance Alaska’s wildlife and habitats and provide for a wide range of public uses and benefits. This position is defined by our core services to maintain and enhance opportunities to hunt, trap, and view wildlife; and to provide opportunities for Alaskans to gain knowledge of and appreciation for Alaska's wildlife, its management, and ways to safely and ethically interact with wildlife.

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The Benefits Of Joining Our Team: This position offers a unique opportunity to be extremely involved in all aspects of the regulatory process that directly impacts hunters and trappers. The incumbent will work with front counter staff, area biologists and wildlife managers across the entire state. The incumbent will also play a vital role in maintaining the quality and accuracy of hunter harvest data collection, analysis and dissemination for use by the public, decision makers, and for management of the resources. This position has opportunities for flexible scheduling and telework.

The Working Environment You Can Expect: The position may be located in Palmer, Anchorage, Juneau, Fairbanks, or Nome depending on office availability. The position includes working in an office setting with occasional annual travel. Additionally, this position may occasionally require working outside normal business hours during meetings, to prepare for meetings, and to meet various deadlines. Periodic travel will be required to attend Board of Game meetings, and to meet with staff spread across the state. Requires travel to Board of Game meetings twice annually.

Who We Are Looking For: We are interested in candidates who possess some or all of the following position specific competencies:

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
• Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
• Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s).

To view the general description and example of duties for a Program Coordinator please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs Special Note: A valid driver's license is required.

Minimum Qualifications Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent To Those Typically Gained By: Training from an accredited college or university in any field and/or progressively responsible professional experience developing, planning, coordinating, and implementing a program, project, business, organization, or major components of a program, including having administrative authority over the program/project funding, staff, and/or overall operations.

Special Note : “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information REQUIRED DOCUMENTS If selected, please provide the following at the time of the interview:

• Last two (2) evaluations. Reference letters may substitute if you do not have evaluations.
• Three (3) current professional references with current daytime contact information, at least one being a previous supervisor.
• Transcripts, if using education to meet minimum qualifications (unofficial copies are acceptable).
• An analytical writing sample.
• A creative writing sample.
• A written communication sample explaining complex regulations.

COVER LETTER A cover letter is NOT required for this position.

EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence. WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected].

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position please contact the hiring manager: Natalie Weber, Assistant Direcort

Phone: (907) 861-2107

[email protected]

Careers With The State Of Alaska Offer MANY Benefits The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

• The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

Do you have experience writing regulatory language as part of your job duties?

• Extensive experience (5+ years) writing and reviewing regulatory language.
• Moderate experience (2-5 years) reads, reviews, edits regulatory language.
• Limited experience (1-2 years) reads and reviews regulatory language.
• Little experience (less than 1 year) no reading regulatory language.

02

Have you ever supported or worked closely with a regulatory board as part of your job duties?

• Extensive experience (5+ years) preparing, editing, organizing supporting materials for use by the regulatory board.
• Moderate experience (2-5 years) is aware of deadlines associated with preparing for board meetings, tracking board actions.
• Limited experience (1-2 years) understands basic functions of the regulatory board.
• Little experience (less than 1 year) no familiarity or experience with board functions and timelines.

03

Have you ever coordinated a team of professionals in multiple locations and with varying backgrounds?

• Extensive experience (5+ years) directly or indirectly supervising employees and directing tasks.
• Moderate experience (2-5 years) indirectly supervising employees and directing tasks.
• Limited experience (1-2 years) directing tasks.
• Little experience (less than 1 year), no supervisory experience.

04

Are you familiar with State of Alaska procurement procedures and requirements?

• Extensive experience (5+ years) as a regular component of job duties.
• Moderate experience (2-5 years) as a regular component of job duties.
• Limited experience (1-2 years) prepares supporting materials for procurement procedures as a regular component of job duties.
• Little experience (less than 1 year), no experience as a regular component of job duties.

05

Do you have experience working with confidential, statutorily protected information?

• Extensive experience (5+ years) working with and having access to confidential information.
• Moderate experience (2-5 years) working with confidential information.
• Limited experience (1-2 years) with direct access to confidential information.
• Little experience (less than 1 year) is aware confidential information is accessible.

06

What location are you willing to work? Palmer, Anchorage, Juneau Fairbanks, or Nome? (Check all that apply)

• Palmer
• Anchorage
• Juneau
• Fairbanks
• Nome

07

Are you willing to work occasional early mornings, evenings and weekends to fulfill job duties?

• Yes
• No
• Required Question