Program Coordinator (2 vacancies)

Date Posted: 09/04/2026

Req ID: 50090

Faculty/Division: Woodsworth College

Department: Woodsworth College

Campus: St. George (Downtown Toronto)

Position Number: 58447 & 37951

Existing Vacancies: Yes

Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and is one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We canonly realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5500 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting, and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students. In addition to being a locus of student life, we sponsor a variety of academic programs.

Your opportunity:
Under a general guidance of the Manager, Summer Abroad Programs, the Program Coordinators provide administrative and program support for the Summer Abroad portfolio. They advise students on academic and financial matters, coordinate program-related communications and outreach initiatives, and support recruitment activities through events and social media engagement.

The Program Coordinators play a key role in planning and delivering student orientations and pre-departure workshops, as well as providing ongoing support to students throughout their Summer Abroad experience. They work collaboratively with internal and external stakeholders to ensure the successful administration and delivery of programs.

There are two vacancies available:

• One (1) one-year term position, focus on Summer Abroad Language Programs.
• One (1) continuing position, focus on Summer Abroad Science Programs.

Your responsibilities will include:
Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background

Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines

Analyzing statistical information to inform enrollment projections and planning

Producing promotional and outreach materials

Leading seminars and/or workshops

Delivering student recruitment presentations

Reviewing and assessing admissions applications

Analyzing potential placement opportunities to determine suitability with student academic learning objectives

Essential Qualifications:
Bachelor's Degree or acceptable combination of equivalent experience.

Minimum four (4) years of related experience with coordination of academic programs for degree credit, advising students, and overseeing the application and registration process, including eligibility assessments.

Within the 4 years of recent and related experience, at least one year of experience in a university setting that includes work directly related to the delivery of international degree courses for undergraduate students is required.

Experience contacting overseas institutions, academic coordinators, on-site program coordinators, and instructors with regard to summer abroad programs.

Experience conducting information and orientation sessions in-person to large groups.

Experience editing and writing for social media audiences on multiple platforms, including Instagram, Facebook and X

Training or experience in project coordination or management.

Proficiency in ROSI and advanced proficiency in Microsoft Office, including creating datasets and manipulating them in desktop systems.

Demonstrated ability to work with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail.

Superior organizational skills with the ability to work well under pressure within a rapidly changing environment to meet competing priorities and deadlines.

Demonstrated ability to use databases and manage SharePoint Team and Communication sites

Excellent interpersonal and presentation skills with a strong commitment to client service.

Excellent verbal and written skills to deal with a large volume of correspondence with students, overseas partners, and staff.

Demonstrate a strong awareness of and sensitivity to diversity, inclusion, and equity

Ability to take initiative to solve program-related issues.

Excellent analytical and interpretative skills with the ability to understand and apply a large amount of information and a complex set of guidelines with minimal supervision.

Demonstrated diplomacy and tact.

Assets (Nonessential):
Experience of living in a foreign country and fluency in one or more foreign languages (such as German, Spanish or Portuguese)

Experience supporting the development, implementation, and evaluation of language-learning programs and familiarity with international higher education systems

Experience in planning, delivery, and evaluation of logistical arrangements for field-based science courses conducted abroad

To be successful in this role you will be:
Approachable

Communicator

Diplomatic

Efficient

Possess a positive attitude

Problem solver

Resourceful

Team player

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 09/15/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Student Services

Recruiter: Administrative HR Services, Faculty of Arts & Science

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

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