Program Coordinator & Teaching Associate

Key Responsibility Areas - Teaching Associate & Program Coordinator

• Stand-In Teaching & Class Engagement

• Substitute Session Conduction: Step in to conduct scheduled lectures, case discussions, or tutorial sessions when the primary module leader is on planned or emergency leave.

• Structured Student Engagement: Lead interactive business case analyses, guided group discussions, or curated review sessions using materials aligned with the course syllabus to ensure zero loss of instructional time.

• Attendance & Continuity Logging: Record session attendance, log coverage details, and brief the returning module leader on student progress and topics completed during their absence.

• Program Operations & Academic Governance

• Master Timetable & Scheduling: Build, publish, and manage the master timetable, daily room allocations, faculty workload distributions, and guest lecture slots.

• Instructional Delivery Tracking: Monitor daily class execution across all cohorts, track syllabus completion milestones, and arrange immediate class coverage when absences occur.

• Academic Review Support: Coordinate administrative workflows for Board of Studies (BoS) meetings, department review sessions, and semester-end feedback consolidation.

• Quality Documentation & Accreditation Compliance

• Course File & IQAC Audits: Collect, audit, and systematically archive digital and physical course files (lesson plans, CO-PO mapping, rubrics, and evaluation samples) for internal IQAC, NAAC, NBA, and international accreditation standards.

• Program Data Maintenance: Manage master databases tracking student enrollment profiles, historical attendance records, internal assessment scores, and graduation rates.

• Assessment & Grade Verification: Coordinate with the Examination Cell for continuous assessment data entry, grade finalization, and post-result data archiving.

• Student Academic Progress & Mentoring Support

• At-Risk Student Tracking: Monitor attendance trends and internal assessment performance to identify academically lagging students for intervention.

• Internship & Capstone Administration: Coordinate the logistics of Summer Internship Programs (SIP) and capstone projects, including faculty guide allocation, submission tracking, and evaluation scheduling.

• Parent Liaisoning & Formal Communication

• Primary Parent Point of Contact: Serve as the official bridge for parent queries regarding academic policies, program schedules, and institutional guidelines.

• Performance & Attendance Alerts: Oversee the generation and timely dispatch of monthly attendance warnings, mid-term academic reports, and formal notices to parents.

• Parent-Teacher Meetings (PTMs): Plan and coordinate semester PTMs, record parent feedback and actionable points, and escalate critical issues directly to the Dean’s Office.