Program Coordinator

• Performs a wide variety of complex responsible office functions and administrative support duties.
  This may include supporting management and staff in business planning, budget tracking, administrative project coordination, and maintaining accurate records.

  In addition, the Program Coordinator:

  Provides comprehensive administrative, operational, and accreditation support to the Medical Internship Program at hospital level, working under the supervision of the Program Director and in coordination with group-level medical education governance structures.

  The role ensures:

  • Day-to-day operational coordination of the internship program
  • Maintenance of accurate, complete, and survey-ready records
  • Effective support to committees and governance activities
  • Clear communication pathways between interns, faculty, leadership, and institutional oversight bodies
  • Alignment with NIHS, DOH/DHA, and institutional requirements

Desired Candidate Profile

• Qualification

  • Bachelor’s degree or equivalent qualification.

  Licensure

  • No clinical licensure required.

  Education

  • Formal education sufficient to support:

    • Administrative and operational coordination
    • Accurate record-keeping and documentation management
    • Committee and meeting administration
    • Handling of regulatory and accreditation-related documentation

  Experience

  • Experience in administrative or coordination roles within:

    • Medical education, training programs, or healthcare institutions

  • Demonstrated experience in:

    • Coordinating meetings, schedules, and program activities
    • Managing documentation, records, and correspondence
    • Supporting governance or committee-based processes
    • Handling confidential trainee and faculty information

  • Experience supporting accreditation, regulatory, or audit-related documentation processes is desirable.

  Special Skills

  • Strong organisational and document-management skills
  • Ability to maintain accurate, complete, and audit-ready records
  • Effective written and verbal communication skills for coordination with interns, faculty, and committees
  • Administrative follow-up and action-tracking capability
  • Ability to work within defined governance structures and reporting lines
  • Professional discretion in handling confidential and sensitive information
  • Familiarity with standard office systems and electronic document repositories