Program Coordinator

Who you are

• 1-2 years of related experience in program coordination, recruitment, or a similar administrative role
• Canva experience is a plus!
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills, capable of creating clear, professional materials
• Detail-oriented with an ability to work independently and meet deadlines
• Ability to navigate ambiguity, solve problems, and proactively address challenges
• Strong research skills

What the job involves

• We are looking for a detail-oriented and dynamic Program Coordinator to help facilitate a seamless and inspiring interview experience for our candidates
• You will report directly to the Early Talent Lead Program Manager and work collaboratively with our Recruiters to guarantee a smooth and captivating candidate journey
• Maintain job postings on career websites and within our recruitment system, Greenhouse
• Partner with Recruiters to organize high-volume phone and video interviews for our Intern, New Grad, and Sales Development candidates
• Collaborate closely with interviewers to create a positive and welcoming candidate experience during interview sessions
• Gather and synthesize valuable feedback from interviewers to continually enhance our selection process
• Assist in the creation, logistics, and shipping of promotional items and MongoDB materials for strategic events, including those related to Early Talent and Recruiting Events
• Support the planning and scheduling of on-site events during the fall, spring, and summer
• Coordinate and schedule pre-program training and events, such as Interview Training, Open House, and Summits
• Ensure a seamless candidate experience through timely communication and updates throughout the interview process
• Manage travel arrangements for out-of-town candidates when necessary
• Support the creation, logistics, and shipping of candidate "keep warm" strategy materials
• Coordinate and facilitate the onboarding process for candidates, ensuring a smooth transition into the organization
• Coordinate the ordering of materials for welcome packages and organize shipping logistics
• Distribute and collect surveys to gather valuable feedback and insights
• Contribute to the successful execution of all programming events across Summer Internship Program, New Grad Rotational, and Sales Academy, including planning and organizing, scheduling and communications
• Be adaptable and assist with diverse projects as needed, contributing to the overall success of our Early Talent Programs