Program Coordinator

The Program Coordinator provides day-to-day administrative and operational support to ensure corporate programs remain organized, responsive, and compliant with contract and internal requirements. This position serves as a central coordination point between program leadership, corporate support functions, employees, and other stakeholders, helping track deliverables, collect recurring reports, coordinate personnel actions, maintain program documentation, and follow up on outstanding requirements. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced government contracting environment.

RESPONSIBILITIES:
Coordinate and track recurring program requirements, including Monthly Status Reports (MSRs), deliverables, staffing updates, action items, and other contractually required submissions.

Serve as a day-to-day administrative point of contact for program personnel, coordinating requests, answering routine questions, and escalating issues to Program Management as appropriate.

Maintain program trackers, personnel rosters, deliverable calendars, meeting notes, documentation repositories, and other program management records.

Coordinate onboarding, offboarding, personnel changes, access requirements, training, travel, timesheet matters, and other administrative activities with HR, Security, Finance, Contracts, and other corporate departments.

Monitor deadlines and proactively follow up with employees, managers, and internal stakeholders to ensure required information and documentation are submitted accurately and on time.

Support Program Managers with meeting coordination, customer correspondence, data calls, presentations, reports, staffing activities, and other day-to-day program management requirements.

Identify administrative or operational gaps, recommend process improvements, and assist with special projects and emerging program requirements as needed.

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Required Skills

Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred; equivalent professional experience may be considered.

Strong organizational and time-management skills with the ability to manage multiple competing priorities and deadlines.

Excellent written and verbal communication skills and the ability to professionally coordinate with employees, management, customers, and corporate support teams.

Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience maintaining trackers and shared documentation repositories strongly preferred.

Demonstrated attention to detail, follow-through, and ability to independently identify and resolve routine administrative and operational issues.

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Desired Skills

2 - 5 years of experience supporting program management, project coordination, operations, administration, or government contracting environments preferred.

Experience supporting DoD or Federal Government contracts, including familiarity with contract deliverables, personnel requirements, security processes, and recurring reporting, is highly desired.

Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred; equivalent professional experience may be considered.

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About A2 Federal

A2 Federal is dedicated to augmenting the United States' national security efforts, domestically and abroad. We specialize in intelligence, language, and information technology/cyber services to support the Department of Defense, the Intelligence Community, and other agencies across the federal government.