Program Coordinator

Program Coordinator – Early Childhood Education

Fractal Education Group

Job Type: Full-Time

Salary: $40,000 to 45,000 per year

Schedule: Monday–Friday

About Fractal Education Group

Fractal Education owns and operates distinctive early education schools designed to inspire children, families, and communities across Texas.

Through our unique system, we evolve independent-branded schools, many with decades of history, into experiential learning destinations. Our schools are places families choose for their values, environments, and educational programs—not simply their location. We strive to make each school a local favorite and a leader in its community.

Our goal is to become the largest system of independent-branded early education schools in Texas by the end of 2027.

Join a growing organization committed to educational excellence, operational quality, and professional development.

Position Summary

The Program Coordinator is an essential member of the school leadership team, providing administrative and operational support to the school's site leader while helping maintain Fractal Education's quality standards and brand expectations.

This position supports daily school operations, student enrollment, licensing compliance, staffing coordination, facility management, and family engagement. The Program Coordinator also works closely with the Education Director to support curriculum preparation and teacher coordination.

This is a developmental leadership opportunity for someone who wants to build a career in early childhood education administration. The successful candidate will learn Fractal's operational processes and technology systems, including Playground, while gaining valuable experience with Texas Rising Star (TRS), National Early Childhood Program Accreditation (NECPA), and other quality and accreditation standards.

We are looking for an organized, proactive, and relationship-focused professional who enjoys balancing administrative responsibilities with the daily needs of a busy early education center.

Key ResponsibilitiesSite Administration and Compliance

• Support the site leader in implementing daily operational procedures and Fractal Education quality standards, with a focus on achieving and maintaining TRS four-star standards.
• Help maintain compliance with Texas childcare licensing requirements, including documentation, required postings, student records, and building and grounds standards.
• Maintain accurate and organized student files and administrative records.
• Assist with daily operational needs and identify opportunities to improve efficiency and organization.
• Help implement Fractal's operational systems, procedures, and quality assurance practices.

Enrollment and Family Engagement

• Process student enrollment paperwork, registrations, and related documentation.
• Manage the customer relationship management (CRM) system by tracking inquiries, following up with prospective families, scheduling tours, and maintaining communication throughout the enrollment process.
• Follow up consistently with prospective families until their enrollment decision is determined.
• Assist the Executive Director with enrollment tours and family engagement activities as needed.
• Help create a welcoming, professional experience for current and prospective families.

Staffing and Facility Support

• Assist with staff recruitment, scheduling, and day-to-day operational coordination.
• Directly supervise and coordinate janitorial staff to maintain a clean, sanitary, safe, and welcoming school environment.
• Help manage facility needs and communicate maintenance concerns to the appropriate teams.
• Support building and grounds compliance and assist with required school bus checks.

Technology and Systems

• Support the site leader with Playground system management, updates, and accurate recordkeeping.
• Learn and use Fractal Education's technology platforms and administrative processes.
• Maintain accurate information and documentation to support effective school operations.

Educational Program Support

• Assist the Education Director with curriculum preparation, instructional materials, and teacher coordination.
• Support the implementation of educational programming and classroom operational needs.
• Help coordinate the school-age program, including summer camp, field trips, and school transportation.
• Oversee implementation of the food subsidy program as required.

Events, Marketing, and Community Partnerships

• Assist with planning and coordinating seasonal celebrations, school events, and family engagement activities.
• Support community partnerships, networking opportunities, and local outreach.
• Create and manage social media posts to promote school activities, communicate with families, and support community visibility.

Supplies, Inventory, and Operations

• Assist with purchasing school supplies and maintaining inventory.
• Monitor supply needs and help ensure classrooms and operational areas have necessary materials.
• Coordinate with Facilities regarding maintenance requests, building needs, grounds compliance, and transportation-related checks.

Teamwork and Continuous Improvement

• Collaborate with the Executive Director, Program Director, Education Director, Area Director, VP of School Quality, Central Services teams, and school staff.
• Support the implementation of quality assurance initiatives and school improvement efforts.
• Build positive relationships with children, families, colleagues, and community partners.
• Demonstrate professionalism, initiative, accountability, and a commitment to continuous improvement.
• Serve as a positive role model and contribute to a supportive, collaborative school culture.

Qualifications

Required qualifications:

• At least 1–2 years of Lead Teacher or site-level administrative experience.
• At least two years of onsite experience in a Texas-licensed early education center or an equivalent professional environment.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Comfort using technology, email, and administrative software.
• Ability to support enrollment tracking, family communication, and the operational needs of an early education center.
• Ability to review and interpret student data for administrative and operational purposes.
• Positive attitude, cooperative working style, and strong interpersonal skills.
• A genuine interest in professional growth and a long-term career in early childhood education administration.
• Valid driver's license and ability to pass a required background check.

Preferred qualifications:

• Demonstrated knowledge of early childhood education operations and Texas childcare licensing requirements.
• Familiarity with Texas Rising Star (TRS), NECPA, or other early childhood quality and accreditation programs.
• Experience using Playground or similar childcare management systems.
• Experience with Microsoft Excel or Google Sheets.
• Experience with enrollment management, CRM systems, social media, or school-age programming.

What We Offer

• Career growth opportunities: A clear development path toward future site-level administration positions within Fractal Education.
• Competitive compensation: Annual salary of 36,000–38,000.
• Health and wellness: Comprehensive health and wellness benefits.
• Retirement planning: Retirement savings plan.
• Work-life balance: Paid time off and holidays.
• Professional development: Opportunities to develop leadership, operational, compliance, and education administration skills.
• Employee support: Access to an employee assistance program.
• Meaningful work: The opportunity to make a positive difference in the experiences of children, families, and educators.

Who Should Apply?

This position is ideal for an experienced Lead Teacher, Assistant Director, or early childhood professional who is ready to expand their skills beyond the classroom and take the next step toward school administration.

We are looking for someone who takes initiative, enjoys creating organized and welcoming environments, communicates effectively with families and staff, and wants to grow professionally while supporting high-quality early education.

If you are ready to develop your leadership skills and contribute to a growing organization dedicated to educational excellence, we encourage you to apply to join the Fractal Education team!

Pay: $40,000.00 - $45,000.00 per year

Work Location: In person