Program Coordinator

Forte International Exchange Association is a non-profit organization designated by the Department of State as a J-1 secondary school student exchange program sponsor. Forte is currently looking to hire a Program Coordinator. Our office is located in Falls Church, VA near Tysons’ Corner and less than 10 miles from Washington, DC.

Responsibilities:

1. Process paperwork concerning host family application, student placement, and student supervision.

a. Host family application and student placement (both initial placement and change placement)

• Check for accuracy, completeness of HF application. Check for compliance with DoS rules and regulations

• Check for two host family references for each host

• Conduct criminal background check on all family members 18 years old or above

• Check for host family inspection and orientation form

• Check for photos as evidence of host family inspection

• When a student is placed, forward a placement confirmation to foreign partner

• Enter all data into respective sections of database

• For any questions or problems concerning the issues above, report to supervisor and/or contact local representatives, area directors, national director or occasionally host families for corrections or solutions

b. Student supervision

• Check for student pre-departure orientation forms;

• Check for student and host family post-arrival orientation forms

• Check for monthly reports

• Watch for student issues, student well-being, identify possible problems and report to supervisors

c. Student Medical Insurance

• Purchase medical insurance for incoming, eligible new students

• Assist with medical claims by contacting the insurance company

d. Student Flight

• Record incoming and departing students’ flights into the database

• Coordinate and handle flight issues should problems arise during the start of every academic year

2. Process placement and supervision payment

• Responsible for issuing Local Representatives’ supervision payments

• Reconcile office’s monthly credit payments to ensure accuracy

3. Local representative application and paperwork

• Assess local rep application form

• Conduct criminal background check

• Two references (not from Area Directors or other field members)

4. Conduct Local Representative training

• As needed

• Monthly “office hours” held by coordinator and national director

• Record in database

5. Edit quarterly newsletter meant for all parties related to the program

6. Help with a monthly memorandum meant for Local Representatives.

7. Develop, write and edit flyers, promotional materials etc.

8. Answer phone calls

9. Other office duties

Requirements:

· Bachelor’s degree

· Good communication skills

· Good writing and analytic abilities

· Detail-orientated

· Works wells under pressure and deadlines

· Excellence at Microsoft Office

Competitive salary, medical benefits and 403(b)

Please send resume and cover letter to [email protected]

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person