Program Coordinator II

Position Details

Position Information

Recruitment/Posting Title

Program Coordinator II

Job Category

Staff & Executive - Administrative & Support

Department

Lifelong Learning

Overview

The Office of Lifelong Learning is committed to promoting continuous education and skill development for individuals at various stages of life, including students, adults, and seniors, as well as those pursuing personal or professional growth. Through a comprehensive and strategic approach, we cultivate dynamic partnerships with schools, centers, and departments, ensuring the delivery of accessible credit and non-credit courses, programs, and certificates tailored to a diverse community of lifelong learners, including pre-college students, current students, visiting college students, and non-degree-seeking individuals.

Our services encompass a wide range of functions, including the operations and administration of summer and winter sessions, recruitment and enrollment technology solutions, marketing and communications, financial services, student services, human resources, reporting, and strategic program development. Through these initiatives, we strive to create an enriching educational environment that nurtures the ongoing learning aspirations of our community.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator II for the Office of Lifelong Learning. Among the key duties of this position are the following:

• Assist in the coordination and administration of programs, projects, and/or processes that align with the logistics and daily operations of summer, winter, academic, certificate, and personal enrichment programs and activities, ensuring a seamless experience for students, faculty, and staff.
• Coordinate routine moving parts that support academic and student programs, personal enrichment programs, business office functions (such as procurement and human resources transactions), and summer/winter visiting students, allowing programs to run efficiently and effectively while maintaining high standards of service and delivery.
• Support student needs, enrollment, and assist student success initiatives by ensuring an outstanding student experience.
• Assist in the coordination, administration, and execution of traditional and digital marketing and recruitment initiatives to promote programs and activities.
• Perform professional work that requires general program coordination practices and the basic application of office concepts, theories, and terminology.
• Provide administrative support to the Assistant Director and other Department administrators as needed.

FLSA

Nonexempt

Grade

03

Salary Details

Minimum Salary

52602.480

Mid Range Salary

64788.980

Maximum Salary

76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

37.5

Standard Hours

37.50

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field
• an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
• Also requires good communication skills and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires a bachelor’s degree in a related field
• an equivalent combination of education and/or experience in program planning, coordination, enrollment, marketing, organization, facilitation, and customer service.
• Key qualifications include strong communication skills, multitasking ability, attention to detail, and a positive, team-oriented attitude. Candidates must be computer-savvy and quick learners with proficiency in MS Word, Excel, PowerPoint, and Adobe Illustrator and Photoshop.
• A minimum of two years of relevant experience in program coordination or administration is also required.

Preferred Qualifications

• Knowledge of Rutgers or other university applications (Cornerstone, Oracle, Concur, ROCS, ANCOR, IMS). Previous work experience in a university environment.
• Experience coordinating educational or academic programs, including planning logistics, enrollment, and working with diverse student populations.
• Proficiency with administrative and project management tools, such as Microsoft Office Suite, Zoom, and student information systems.
• Proficiency with website, graphic design, and social media management tools, such as Drupal, Hootsuite, and Canva.
• Familiarity with working with students, faculty, and academic program planning.
• Excellent communication and problem-solving skills, with the ability to work independently, manage multiple priorities, and collaborate effectively with faculty, staff, students, and external partners.

Equipment Utilized

• RU software applications, such as IMS, CSS, PeopleSoft, HCM payroll, and Marketplace.
• EResources (Orchestrate Platform) for Appeals Program and Visiting Student Registration. ANCOR, the university’s non-credit registration system.
• Drupal, Hootsuite, Canvas, Navigate, and Constant Contact. Zoom, Teams, Word, Excel, PowerPoint, and Outlook email.

Physical Demands and Work Environment

• The Office of Lifelong Learning is a fast-paced, student-focused, and collaborative environment.
• Must be able to work occasional evenings and weekends.
• Must be able to lift boxes, materials, and equipment up to 20lbs.

Special Conditions

Posting Details

Posting Number

26ST0040

Posting Open Date

09/04/2026

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach?

• Yes

• No

• Have you been in your current position for 6 months?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents