Program Coordinator - Parent Education

Marion & Polk Early Learning Hub (MPELH)
Salem, Oregon

Organization Overview

Marion & Polk Early Learning Hub (MPELH) is a nonprofit organization serving Marion and Polk counties. Together with community partners, we work to ensure children enter kindergarten ready, families are stable, and services are coordinated and aligned.
Our mission is to bring people and resources together so families with young children get what they need, when they need it. We coordinate programs, back the early childhood workforce, and speak up for practical solutions that make care and learning work for everyone.

Position Summary

The Parent Education Coordinator plays a key role in designing, coordinating, and implementing parent education initiatives that strengthen families with children in Marion County. This role requires a high level of organization, attention to detail, and the ability to independently manage workflows. The coordinator is both a “doer” and a “creator”—responsible for ensuring parent education programs run smoothly while also developing systems, processes, and strategies to improve efficiency and reach. The Parent Education Coordinator reports to the Family Services Manager.

Core Responsibilities

OPEC Program Coordination & Delivery

• Coordinate and implement parent education workshops, classes, and events, ensuring logistics (scheduling, registration, communications, materials, and facilities) are completed accurately and on time.
• Oversee contracting process with community partners to deliver high quality parent education services.
• Serve as the primary point of contact for parent educators, partners, and participants.
• Ensure program goals and requirements are met, including participant tracking, data collection, and evaluation processes.
• Complete quarterly reports for our funders.
• Meaningfully engage with parent advisory groups to ensure that parent voice is centered in our work.
• Maintain facilitator files (background checks, W-9/COI as applicable, certifications, training logs) and standard SOPs (attendance, incident, and referral protocols).
• Recruit and coach facilitators provide observation-based feedback and learning opportunities for all contracted facilitators.
• Maintain meticulous records of all classes.

Family & Community Partnership

• Builds/Refreshes MOUs and Grant Processes with community partners and host sites.
• Surfaces family voice and lived expertise in program design.
• Recruit and warm hand off families as needed for class participation.
• Develop and refine workflows, checklists, and procedures to streamline parent education coordination.
• Identify areas for improvement and propose solutions to increase efficiency, accuracy, and participant experience.
• Maintain accurate records and ensure compliance with organizational policies and grant/funding requirements.

Outreach Integration and Cross Functional Gates

• Assist in developing outreach strategies and materials to engage families and increase participation in parent education programs.
• Maintain positive relationships with families, educators, and partners to support ongoing collaboration.
• Track program budgets/process facilitators and vendor’s check requests and reimbursement schedules.
• Co-design inclusive outreach with our marketing department to ensure each class has maximum attendance, and our message is cohesive across the board.

Decision Rights and Clarity Cadence

• Authorized to lead a grant review committee, schedule classes, facilitators from approved list; PEG grant contracts within approved budgets, escalate all high-risk changes or non-standard agreements to Family Stability Manager.
• Semi-weekly check-in with Supervisor; semiannual PAC/Board roll-up.

Collaboration and Communication

• Work closely with internal staff, subcontractors, and community partners to support effective program delivery and collaboration with other initiatives.
• Will play a strategic role in health initiatives focusing on parent engagement.
• Support cross-department projects and contribute to team planning and coordination.
• Work collaboratively and remain flexible when program priorities and activities shift due to new initiatives, opportunities, or changing community needs.
• Communicate program updates, challenges, and successes with supervisors and team in a timely and professional manner.

PAC Liaison and Family Leadership

• Co-facilitate PAC meetings.
• Surface family voice and lived expertise into program designs.
• Facilitate Parent Education Advisory Committee (PEAC). Recruit, onboard, schedule and coordinator interpretation as needed.

Qualifications

Required

• Some College, Bachelor’s Preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to facilitate small and large group meetings with specific objectives.
• Experience in Microsoft Office 365.
• Ability to work independently, exercise good judgement and take initiative while also thriving in a team environment.
• Experience in data tracking and reporting.

Desired

• Experience in program coordination or project management.
• Knowledge of early childhood development, parent education or family support services.
• Experience working in a nonprofit, education or social service setting.
• Bilingual/bicultural (Spanish) preferred.

Attributes

• Relationship builder with community partners, teammates alike.
• Equity focused and sensitive to diverse cultural and familial needs .
• Demonstrates passion for the MPELH’s mission.
• Positive contributor to a welcoming, team-oriented culture.
• Problem solver with a proactive mindset.

Additional Requirements

• Proof of eligibility to work in the United States.
• Reliable, insured vehicle, valid driver’s license, and acceptable driving record.
• Current enrollment in Oregon’s Central Background Registry or ability to obtain clearance prior to hire.
• Completion of abuse prevention training within one month of hire.
• Ability to sit or stand for extended periods of time
• Ability to lift and carry up to 50 lbs
• Ability to bend, stoop, kneel, crouch, or climb
• Ability to use hands and fingers for typing, handling tools, or controls
• Ability to see, hear, and communicate effectively
• Ability to operate standard office equipment or job-specific machinery
• Ability to read, analyze, and interpret written information
• Ability to communicate clearly, verbally and in writing
• Ability to concentrate for extended periods
• Ability to solve problems and exercise sound judgment
• Ability to manage multiple priorities and deadlines
• Ability to respond appropriately in high-stress or time-sensitive situations

Work Environment

Hybrid team environment with both in-office and remote work. Requires collaboration with the Executive Director, leadership team, community partners, state agencies, and governance bodies.

Some evening and weekend hours are required for events, community meetings, and partner engagement.

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation. The Company will provide reasonable accommodations in accordance with applicable law.

Salary & Benefits

Salary range: $68,000-77,000 commensurate with experience.
MPELH offers a comprehensive benefits package including PTO, medical/dental/vision coverage for employees and dependents, employer-funded retirement plan, and life insurance.

Pay: $26.11 - $31.45 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Salem, OR 97305