Program Coordinator- Private Grants and Scholarships

Salary

$3,036.00 - $3,794.00 Monthly

Location

On Campus

Job Type

Civil Service

Job Number

2600550

Department

Financial Aid Office-SIUC

Opening Date

10/16/2026

Closing Date

10/30/2026 11:59 PM Central

FLSA:

Exempt

Security/Safety Sensitive:

NA

FTE

1.00

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Examples of Duties

• Responsible for administration of third party contracts, including assisting with setting up new contracts, receiving authorizations to bill, determining validity of those authorizations, determining effective and void dates for authorizations, and crediting accounts for specific charges. Monitors impact of co-pay logic on each student within these contracts. These contracts include international embassies (international student sponsors), College Illinois, and national, state and county DORS (Department of Rehabilitation Services).

• Manages and supervises the Private Grant and Scholarship Programs within the Financial Aid Office. Functions include receiving, recording and entering to the Banner Financial Aid Student Information System, all private grants and scholarships for SIU students along with reconciling accounts and generating refunds to donors.

• Counsels and communicates with students, parents, SIU staff and private donors regarding private grants and scholarships. Assists Accounts Receivable department with student questions and concerns regarding charges, billing, and refunds, related to Private Grants and Scholarships. Works with Accounts Receivable department to have service charges removed for eligible students.

• Coordinates with the SIU Intercollegiate Athletics Office to ensure that scholarships awarded to student athletes are in compliance with NCAA regulations.

• Determines needs and assists Information Management Services in the design and development of Banner reports for Private Grants and Scholarships.

• Performs all functions for private grants associated with SIU departmental grants (Plant Biology for example), including assisting with setting up new fund codes, entering, monitoring and adjusting awards.

• Determines if students are eligible for release of transcript or registration holds. Assists students with housing issues directly related to scholarships and third party contracts.

• This position assists with posting of University-related scholarships that include all collegiate tuition waivers, International Student scholarships, Marching Salukis scholarships, Minority Engineering scholarships, and Spirit Group scholarships.

• External Relations - Due to the different types of scholarships that are awarded, posted, and monitored in this office, this position must have a strong knowledge about SIUC's academic and financial programs, policies, procedures, services, and facilities. This position has Banner update access to financial aid and inquiry access to student and accounts receivable screens. This position must be able to respond to inquiries from prospective students, parents, school counselors, continuing SIUC students and other university officials while providing complete, accurate and current information about SIUC's programs, policies, procedures and services.

• Other duties as assigned.

Qualifications

1. Bachelor's degree in any field.

2. A total of two (2) years (24 months) of professional experience working at a higher education institution or work experience in a position that works with and/or provides service to higher education institutions; one of those two years of experience must be in student personnel management, higher education management, public relations, business, or closely related.*

(Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.

3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.

4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).

5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.

6. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected].

7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits, employee tuition waivers, and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.

Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, and Employee Assistance Program.

SIUC also provides extensive tuition benefits for its employees and their families such as: tuition waiver/application fee waiver for the employee and their dependents, a Legacy tuition rate for children of SIU Alumni, and Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP)****.

For more information please visit: https://hr.siu.edu/benefits/