Program Manager

Summary: The Speaker Bureau Program Manager manages and provides primary program logistics, including speaker and venue logistics and identifies and resolves logistical impediments.

Essential Duties and Responsibilities include the following:

• Receive and manage program requests from pharmaceutical sales representatives (client).
• Claim programs within one business day.
• Maintain and update program scheduling database; this includes entering detailed notes with any program changes, speaker travel information, venue/caterer details, and detailed notes from conversations over the phone with rep and/or vendors.
• Partner with shared services to determine and coordinate program logistics:
  • Including speaker and venue availability/suitability, venue amenities and location constraints and benefits such as lecture/dinner meetings, sales meetings, roundtable meetings, and assigning conference rooms and other facilities.
• Oversee schedule of active, executed and cancelled programs.
• Primary point of contact with the client representatives (pharmaceutical sales representatives), and client speaker bureau.
• Work closely with the company’s internal departments (including management, speaker bureau, program buddies and close out department).
• Responsible to oversee, vet and approve food and beverage cost/menus as requested, including requisitions for meeting equipment such as audiovisual aids, podiums, additional seating, etc.
• Ensure program is compliant (per person budget is adhered to, speaker training is current, proper program materials are sent out).
• Use pre-designed templates to develop and coordinate all meeting materials, including memos, letters, invitations, and spreadsheets.
• Meet and acknowledge pharmaceutical guidelines; reports violations to Program Director when needed.
• Adhere to client specific SLAs.
• Gain solid understanding of district budgeting and distribution.

Desired Skills and Experience:

• Detail and customer service oriented
• Time management skills
• Professional written and oral communication skills

Qualifications:

• High school diploma or general education degree (GED); one or more years of program management or meeting planning experience; college degree preferred.
• Knowledge of Microsoft Word, Excel, Access, and Outlook; PowerPoint a plus

Interview selections will be based on requirements of the position, the employee's qualifications and experience, and any applicable internal eligibility requirements, including time in their current role/business need.

Compensation & Benefits:
Salary Range: $45,000-$50,000 annually, commensurate with experience and qualifications.
Please note that salaries are determined based on several factors, including experience, skill set, and internal equity.

This position is full-time and benefits-eligible. Benefits include:

• Company-paid life insurance
• Paid time off (PTO) and company holidays
• Optional enrollment in medical, dental, and vision insurance plans
• Flexible Spending Account (Health and Dependent Care)
• Health Savings Account
• 401(k) retirement plan participation
• Additional employee paid voluntary life insurance
• AFLAC coverage available

Equal Opportunity Statement:

Propel Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, sexual orientation, or any other protected characteristic under applicable federal or state law.