Program Manager

As a Program Manager, your responsibilities will be a blend of administrative, communication, data tracking, and support for both internal teams and external partners. This position is a grant funded position.

JOB RESPONSIBILITIES:

• Maintain calendars, deadlines, and documentation for all grant activities.
• Assist with preparing grant proposals, budgets, and supporting materials.
• Coordinate the submission process, ensuring all required documents are complete and accurate.
• Collect, organize, and verify program data needed for progress reports.
• Maintain databases or grant management systems to ensure accurate and up to date records.
• Monitor program metrics and flag issues or delays.
• Data entry and tracking for program participation.
• Serve as a point of contact for internal staff, partners, and sometimes funders.
• Coordinate meetings, site visits, and communication between departments involved in grant activities.
• Support outreach efforts related to grant funded programs (e.g., community partners, participants).
• Support day to day operations of grant funded programs, such as scheduling, logistics, or participant coordination.
• Assist in program supply distribution at the various clinics.
• Maintain general knowledge of HealthLinc patient resources.
• All HealthLinc staff are committed to engage in quality improvement initiatives that align with and support Patient Centered Medical Home (PCMH).
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED QUALIFICATIONS:

Education/Training

• High School diploma or equivalent
• Associates degree in public health or related field highly preferred

Experience

• At least 1 to 3 years of healthcare administrative experience (not required but highly preferred)

Skills/Job Requirement

• Strong customer service skills

• Excellent written and verbal communication skills

• Proven ability to work well in a team environment

• Basic math skills needed to process simple payments

• Strong organizational and time management skills

• Ability to remain flexible and adaptable

Technology Skills

• Computer and software skills (Phreesia, EHR, Online Sources, etc.)
• Multi-line telephone and other office equipment such as printers, fax machines, etc.