Program Manager (Events & Experiences Creative PMO)

• We’re looking for a driven, highly organized Program Manager to serve as the operational backbone of our Events & Experiences Creative PMO
• In this role, you’ll be the connective tissue that keeps every event and experience workstream moving, every priority sharp, and every stakeholder informed
• From driving planning for major brand moments to running weekly stand-ups and ensuring leadership walks into every meeting ready to make decisions, you’ll be the reason this team operates at its best
• With strong organizational instincts and a natural ability to communicate across both team and executive levels, you’ll help the team intake, prioritize, and deliver week over week
• Reporting directly to the Director, Program/Project Management you will sit at the intersection of strategy and execution, driving key event and experience project workstreams to ensure they deliver on time, on scope and on budget
• Work to track and manage key event and experience workstreams, ensuring deadlines, owners, and milestones are clearly documented and maintained
• Maintain project trackers and provide regular status updates to stakeholders
• Build and manage project plans for events and experiences from kickoff through delivery with clarity and accountability
• Coordinate cross-functional dependencies across creative, brand, and production teams; flag blockers or risks proactively and help facilitate resolution
• Organize talking points and agendas for weekly meetings
• Utilizing our AI tools take notes, capture decisions, and track action items from leadership syncs
• Draft and send executive-facing recaps and follow-up communications
• Help drive decision-making by ensuring the right context and information is surfaced ahead of meetings
• Support planning processes for events, including timeline management, template creation, and facilitation of planning sessions
• Synthesize team inputs into a consolidated view of priorities, capacity, and commitments
• Partner with stakeholders to ensure plans are realistic and aligned with broader organizational goals
• Support monitoring and managing the team’s intake channel, triaging incoming requests
• Work with team SMEs to develop a consistent process for evaluating, prioritizing, and routing requests
• Maintain a visible backlog of work to support ongoing planning conversations

Benefits

• Medical Care
• Life Insurance
• Retirement Savings
• Employee Assistance Programs
• With 9 standard holidays and four floating holidays, you get a total 13 paid days off each year- Demonstrated ownership of end-to-end planning processes encompassing timeline development, facilitation, and synthesis
• Proven experience managing event, experiences and cross-functional program workstreams from initial planning through on-site execution and delivery
• Exceptional communication and organizational abilities with demonstrated success managing multiple complex workstreams simultaneously
• Agency or in-house events, creative, or marketing team experience strongly preferred
• Strong background supporting C-level and executive stakeholders, including materials preparation and decision-making facilitation
• Experience leveraging AI tools for project documentation, meeting facilitation, status reporting, and workflow optimization
• Proven track record managing intake and prioritization processes across teams or functional areas
• 5-7+ years of project or program management experience, preferably within events, experiential marketing, creative, or brand organizations
• Self-directed professional with strong initiative and ability to maintain project momentum with minimal supervision
• Advanced proficiency with Slack, Google Workspace (Slides, Sheets, Docs), project management tracking tools and AI-powered productivity platforms