Program Office Secretary

Family Care for Children & Youth, Inc. works to provide foster children in the Child Welfare System homes where they feel connected and loved. We believe every child deserves stability in a safe, warm, caring home with resource families who can provide all the love, care, and attention they need.

SECRETARY SPECIFIC DUTIES:

• Answer phones promptly and distribute messages appropriately.
• Request supplies, equipment, furniture and printing material.
• Type reports, correspondence and other items as needed by Program Office Staff and prepare mailings for distribution.
• Arrange for the maintenance of office equipment when necessary.
• Establish files for new clients and placement parents.
• Filing of documents and updating file face sheets and other compliance spreadsheets.
• Notify the Program Office Supervisor of any problem areas and assist with problem solving.
• Assist the Program Office Supervisor in the completion of routine reports.
• Enter data into data systems and complete all assigned duties up to date.
• Share with cleaning responsibilities of the office.
• Complete Program Office shopping.
• Receive and disperse mail. Ensure all outgoing mail is delivered to post office when required or picked up by the postal person.
• Review bills to ensure accuracy and prepare check requests for the Program Office.
• Keep desk area and reception area clean and neat.
• Perform other related duties as requested.
• Flexible schedule up to 25 hours per week with competitive hourly pay.
• The Program Office Secretary must understand, accept and comply with all agency policies and procedures, including, but not limited to, Personnel Policies and Procedures.

REQUIREMENTS:

• High School Diploma
• Secretarial experience is a plus
• Valid Pennsylvania driver’s license
• Childline, FBI, PA State Police, and National Sex Offender Clearances
• Have proficient computer skills in Excel, database programs, and Microsoft Office
• Display organizational skills and the ability to manage multiple tasks
• Operate office equipment
• Clearly understand and accept the purpose of FCCY and perform the work in a manner which will further our mission
• Be dependable and detail-oriented