Program Specialist

Essential Functions

• Prepare resolutions that are necessary for the execution of grant agreements and expenditures.
• Create and maintain purchase orders using the county financial management system and IDIS.
• Coordinate and prepare submission of Community Development vouchers to the County Finance Division.
• Monitor activity in three County bank accounts, county financial management system, and IDIS.
• Manage process for reimbursement from Department of Housing and Urban Development (HUD) using IDIS.
• Review completed transactions for reconciliation purposes; take steps to correct when necessary. Update supporting internal records, including voucher batch files, CDBG and HOME bank account files, and grant payment files.
• Provide prompt and accurate response to requests for information about open grant balances and purchase orders.
• Assist with the preparation of contract documents and grant agreements between the Division and with non-profit and municipal subgrantees, HUD, contractors, and vendors.
• Maintain files and documents that are necessary for municipalities and non-profits to maintain good standing with the Community Development Division.
• Provide administrative assistance and support to other division employees. Updates records in a timely manner. Participate in and contributes to special project and initiatives.

Qualifications

Essential

• High School diploma
• A minimum of one year of bookkeeping experience
• Advanced computer skills that support the use of software programs to manage accounts. NJ Driver’s License

Hours: 25/week (9:00 AM to 3:00 PM with hour lunch)