Program Specialist, Physician Assistant

JOB REQUIREMENTS: Program Specialist, Physician Assistant Studies

Posting Number: 201104806 Employment Status: Full Time Job Family:

Enrollment Management, Admissions, and Financial Aid Position Overview

Be The Difference Begins with Great People. Are you looking for a new

opportunity where you can make the difference in the lives of students

and faculty? We're always looking for highly talented individuals to

join our team people who think big, care deeply, and believe in being

the difference in their work and community. We prioritize student

success, access to education, and service in our work to educate

well-rounded servant leaders who transform their fields, our society and

the world. Our Catholic, Jesuit approach emphasizes student engagement

with the world around them and formation of the heart and mind. We

believe in our mission: The search for truth, the discovery and sharing

of knowledge, the fostering of personal and professional excellence, the

promotion of a life of faith, and the development of leadership

expressed in service to others. These core values guide our

relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package

includingmedical, dental, vision, 403(b) with up to 8% university match,

generous time off package, and tuition benefits for employees, spouses,

and dependents with no payback requirement! For more information, please

view our https://www.marquette.edu/human-resources/total-rewards.php.

This is your next opportunity to join an organization that invests in

their employees' career journey by diversifying their skills, deepening

their expert knowledge, encouraging a healthy work-life balance,

focusing on personal wellbeing, providing leadership training, and

sustaining a culture of respect and inclusion. Program Specialist for

the Marquette University Physician Assistant Program responsible for

coordinating admissions operations, including applicant processing,

interview logistics, and communication with prospective students.

Oversee budgetary and operational functions, supports financial tracking

and purchasing processes, and assists with program planning and

administration. Supervises administrative staff while providing

comprehensive support to faculty and students through scheduling

coordination, problem-solving, and day-to-day program operations. Duties

and Responsibilities - Admissions Coordinates and supports all aspects

of the admissions cycle for the Marquette University Physician Assistant

Program, including applicant communication, CASPA application review,

interview day planning and execution, matriculation tracking, and

prospective student outreach. Serves as the primary contact for

admissions inquiries, information sessions, tours, and applicant

communications while collaborating closely with the Director of

Admissions, faculty, students, and alumni throughout the admissions

process. - Budgetary Operations Manages program financial operations in

collaboration with the CHS Business Manager and Department Chair,

including monitoring operating budgets, processing invoices and

reimbursements, tracking expenditures, coordinating speaker agreements,

and supporting accreditation-related budget reporting. Maintains

financial records and provides regular budget updates to program

leadership. - Supervising Staff Provides day-to-day supervision and

operational oversight for administrative staff and student workers,

including hiring, training, scheduling, workflow coordination, and

ongoing support. Collaborates with program leadership regarding staffing

concerns and ensures efficient office operations and project support

across the department. - Overall Program Support Provides comprehensive

operational support to faculty, staff, and students through coordination

of program initiatives, accreditation support, faculty promotion dossier

management, student advisi g and compliance tracking, website and

marketing collaboration, and general administrative support for

departmental activities and events. \\\\\* OTHER EXPERIENCE AND

QUALIFICATIONS: Required Knowledge, Skills and Abilities - Bachelor's

Degree in Healthcare, Management, Education or similar - 4-5 years of

experience - Experience coordinating complex administrative processes,

events, or operations - Familiarity with admissions processes and

applicant management systems, preferably CASPA - Experience working in

higher education, healthcare, or an academic program setting -

Experience supporting accreditation processes or compliance reporting

Experience with budget tracking, expense processing, and financial

coordination - Proficiency with Microsoft Office Suite, database

systems, and general administrative technology platforms Ability to work

collaboratively with faculty, staff, students, and external

stakeholders - Demonstrated ability to maintain confidentiality and

handle sensitive information with discretion - Strong attention to

detail and problem-solving skills - Strong organizational and project

management skills with the ability to manage multiple priorities and

deadlines simultaneously - Excellent written and verbal communication

skills with a high level of professionalism and customer service -

Ability to work independently while supporting a fast-paced academic

environment Preferred Knowledge, Skills and Abilities - Master's Degree

in Healthcare, Management, Education or similar - 6-7 years of

experience - Experience coordinating events, interviews, or orientation

programming - Familiarity with website updates, marketing coordination,

or communication platforms - Experience supporting faculty operations,

student services, or academic program administration - Ability to

analyze workflows and recommend operational improvements - Experience

collaborating across departments and managing competing institutional

priorities - Knowledge of university financial systems, purchasing, and

reimbursement procedures Department: Physician Assistant Posting Date:

07/14/2026 Closing Date: To apply, visit https://apptrkr.com/9724140 It

is the policy of Marquette University to provide equal employment

opportunities (EEO) to all employees and applicants without regard to

race, color, religion, sex, sexual orientation, gender identity,

national origin, disability, protected veteran status or any other

applicable federal or state-protected classification.

je-9fc500c8f6a44c169d437d19ceabf421 \\\\\* APPLICATION INSTRUCTIONS:

Apply Online: https://apptrkr.com/9724140 Qualified females, minorities,

and special disabled veterans and other veterans are encouraged to

apply.